V101 - Legal Administrative Assistant

Job Duck

1d•Remote

About The Position

Job Duck connects ambitious individuals with remote job opportunities with US-based employers. This specific role, titled 'Legal Administrative Assistant' but described as an Executive Assistant, is crucial for maintaining smooth daily operations and serving as the initial point of contact for clients. The position is suited for someone who is versatile and dedicated to supporting both clients and internal teams with precision and professionalism. The role involves contributing to client experience, financial organization, and brand visibility through a combination of administrative, bookkeeping, and marketing support. It offers daily variety, problem-solving opportunities, and the chance to make a significant impact. Ideal candidates are service-minded, proactive, detail-oriented, and adept at using established processes and systems.

Requirements

1 year experience as an Executive Assistant
High attention to detail and accuracy
Service-oriented mindset with genuine care for others
Honest, respectful, and non-judgemental approach
Sharp problem-solving and critical thinking abilities
Proactive and efficient work style
Strong organizational and time management skills
Adaptability and comfort learning new systems

Responsibilities

Screen new clients and assist with onboarding and sign-ups
Support front desk operations and serve as the first point of contact for clients
Maintain and update client records in Clio systems
Follow established scripts and internal procedures
Schedule and post content across social media platforms
Prepare and send monthly newsletters
Support light marketing initiatives
Input and track expenses in QuickBooks
Assist with invoicing and light bookkeeping tasks
Answer and manage incoming calls using VOIP systems