Legal Administrative Assistant

Venable LLP•Washington, DC

9d•$75,000 - $110,000•Onsite

About The Position

Venable is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned attorneys. The ideal candidate will be responsible for interacting with clients, managing calendars, scheduling travel, coordinating client events, time and data entry, processing and tracking client bills, assigning priorities for incoming work, interpreting emails, opening new client files, preparing engagement letters, setting up and maintaining electronic client files, finalizing documents, preparing presentations, collaborating with other administrative support professionals, and coordinating with billing attorneys on pre-bills and revisions.

Requirements

A minimum of two years of related administrative support experience in a fast-paced, high-performance culture; experience supporting partner level attorneys strongly preferred
Proficiency with Microsoft Office Suite including Excel, Outlook, and PowerPoint and database/Internet research skills
Familiarity with document management systems
Ability to learn firm software systems for time entry, billing and file storage
Ability to anticipate issues, find solutions to problems, and manage issues independently
Strong writing skills, including proven ability to effectively organize and present information in various formats
Meticulous attention to detail and strong proofreading skills
Strong communication and interpersonal skills to effectively communicate with stakeholders at all levels of the organization
Proactive thinker with strong judgment and decision making skills; proven ability to successfully prioritize and meet deadlines with little to no supervision
Proven ability to maintain confidentiality of all facets of assigned work with a high level of integrity and discretion
Ability to effectively organize and present information in various formats
Ability to interact with clients demonstrating a commitment to service excellence
Must be able to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands; strong time management skills
Results oriented

Nice To Haves

Spanish language skills are welcomed but not required

Responsibilities

Interacting with clients by phone, email, and in person to facilitate delivery of legal services
Managing calendars, scheduling complex travel and coordinating client events; time and data entry
Facilitating timely processing, tracking, and delivery of client bills, and following up with clients to ensure payment
Assigning priorities, due dates for completion of incoming and pending work based on existing matters and practice objectives; monitoring status on a routine basis and responding/re-prioritizing as needed
Reading and interpreting all incoming e-mails; identifying action items, responsible parties and time frame for completion; ensuring action items are addressed timely and follow up as needed
Opening new client files, preparing engagement letters, and following up with clients
Setting up and maintaining electronic client files and share sites, finalizing documents and preparing presentations
Strong collaboration between other administrative support professionals
Coordinating with billing attorneys and billing team on all monthly pre-bills and necessary revisions; preparing bills for mailing and maintaining billing records