Legal Administrative Assistant -Construction Law & Municipal Law

McMillan LLP•Toronto, ON

1d•Hybrid

About The Position

McMillan has an exciting opportunity as a Legal Administrative Assistant supporting our Toronto Construction and Municipal, Land Use Planning and Development Groups. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of successful legal professionals. This role offers a hybrid workweek, combining working at home for a few days and working in the Toronto office for the balance.

Requirements

A Legal Assistant or Office Administration Diploma with a minimum of one to three years of administrative experience supporting multiple legal professionals in a litigation or administrative law setting
Familiarity with the Ontario Rules of Civil Procedure and Ontario Land Tribunal (OLT) Rules of Practice and Procedure is an asset
Strong administrative, organizational, and interpersonal skills
High attention to detail with the ability to proactively and effectively meet deadlines
Comfort working in fast‑paced environments and within team settings
Commitment to delivering exceptional client service
Eagerness to expand knowledge and adopt new technologies
Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required

Responsibilities

Act as a go-to person for your team, providing guidance and organizational support
Support day-to-day requirements for the team across Municipal, Land Use Planning, Construction, and Development practices
Assemble and file documents for hearings before the courts and tribunals, including affidavits, motion records, and books of authorities
Prepare daily correspondence and documents
Support administrative details with respect to billing, filing, accounting, docketing, and expenses
Manage and organize documents within the document management system and assist with file organization
Monitor deadlines and manage reminder systems
Open and close client matters and manage related administrative processes
Maintain and update client contact information using the Firm’s Client Relationship Management software
Assist with tracking business development activities
Manage calendars and coordinate and schedule meetings
Coordinate travel arrangements, conference registrations, and itineraries
Leverage technology to service clients in an efficient and effective manner