Legal Administrative Assistant

The GLI Group•Lakewood Township, NJ

2d•Onsite

About The Position

Gaming Laboratories International (GLI) is seeking an Administrative Assistant to support our Legal team. This will be a full-time, in-office position, based out of our world headquarters located in Lakewood, NJ. Who We Are… Wherever there is legalized gambling, jurisdictions have a set of regulations by which manufacturers and operators must adhere to. Any game or system which is released to the public must be able to show that it conforms to the required regulations. To do this, the game or system must be tested. This is where we come in. Since 1989, Gaming Laboratories International (GLI) has been the global leader in the testing and certification of gaming devices and systems. We are proud of our stability and our history of world-class customer service delivery to jurisdictions worldwide. Why You Should Work Here… Our employees are at the heart of everything we do, which is why they are our biggest investment. We offer competitive salaries, top-notch benefits, and a company culture focused on employee development. In addition, you will have an opportunity to collaborate with our global team and utilize problem-solving skills to support cross-functional initiatives and drive efficiency.

Requirements

High school diploma or GED equivalency is required.
A minimum of 1-2 years of experience in a similar position is required.
Proficiency in using Microsoft Office, including Word, Excel, and PowerPoint, is required.
Strong verbal and written communication skills are required.
Must have demonstrated professionalism, including while working under pressure
Must have the ability to handle multiple projects under tight deadlines, while maintaining a realistic balance among priorities.
Must demonstrate a high degree of attention to quality, details, and correctness.
Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.

Nice To Haves

Experience supporting C-level executives is strongly preferred.
Experience with Microsoft SharePoint and LinkSquares is a plus.

Responsibilities

Correctly tags, titles, and links agreements in the contract management system.
Tracks agreements throughout the contract lifecycle, following up as needed to meet deadlines.
Assists with domestic and international registration filings.
Prepares and processes legal documents, including contracts, correspondence, licensing applications, and memoranda.
Reviews agreements to ensure compliance with the provided checklists.
Facilitates contract signatures, as requested.
Draft legal correspondence, as requested.
Maintains, organizes, and audits files in accordance with department procedures.
Answers telephone, mail, and email correspondence in a timely manner.
Runs and distributes accurate reports by the required deadlines.
Assists with shipping for domestic and international mailings (UPS, FedEx, etc.)
Accurately completes jurisdictional background and licensing applications, as assigned.
Completes scanning, filing, data entry, and faxing, as requested.
Provides general information, answers questions, and directs individuals to appropriate parties, as necessary.
Provides administrative support to Executives and local management, as requested.
Coordinates with other departments to ensure smooth office operations.
Performs special projects, as required.
Performs other related duties as assigned.