Legal Administrative Assistant

Carlton Fields•Tampa, FL

38d•Onsite

About The Position

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. Qualified candidates must possess a minimum of 3 years of experience as a legal administrative assistant with a focus on litigation and personal injury matters. Qualified candidates must be proactive, flexible, a strong team player, detail oriented, have excellent organizational and communication skills, and demonstrate technical proficiency in using Microsoft Word, Excel, and Outlook. The ability to work in a fast paced environment, multi-task and prioritize tasks based on the practice group’s business needs is essential.

Requirements

Minimum of 3 years of experience as a legal administrative assistant
Focus on litigation and personal injury matters
Proactive, flexible, strong team player, detail oriented
Excellent organizational and communication skills
Technical proficiency in using Microsoft Word, Excel, and Outlook
Ability to work in a fast paced environment, multi-task and prioritize tasks based on the practice group’s business needs

Nice To Haves

iManage experience

Responsibilities

Assist attorneys in preparing, proofreading and revising legal documents
Scheduling of Court appearances and depositions; calendaring and docketing
Experience with e-filing documents in Federal and Florida State Courts
Time entry and client billing
Maintenance of files and records
Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor payment of invoices
Submission of new business intake and conflicts checks
Scheduling travel, appointments and meetings
Processing expense statements in a timely manner
Maintaining attorneys’ calendars and contact lists
Backup coverage for other Legal Administrative Assistants when necessary