Legal Administrative Assistant - Financial Services
McMillan LLP•Toronto, ON
•Hybrid
About The Position
McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Financial Services Group. As a member of the team, you will play a key role in managing legal and administrative aspects of the practice of a team of successful legal professionals. This role offers a hybrid workweek, combining working at home for a few days and working in the Toronto office for the balance.
Requirements
- A Legal Assistant or Office Administration Diploma with a minimum of three to seven years of administrative experience supporting multiple legal professionals, preferably in a financial services or business law and corporate related setting
- Strong administrative, organizational, and interpersonal skills
- High attention to detail and ability to meet deadlines
- Comfort working in fast‑paced environments and within team settings
- Commitment to delivering exceptional client service
- Eagerness to expand knowledge and adopt new technologies
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
- Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required
Responsibilities
- Act as the go-to person for your team, providing guidance and organizational support
- Draft correspondence and revise large documents and agreements
- Download documents from data rooms
- Assist with transactions and closings, including preparing closing books, execution copies, stand-alone signature pages, and compiling fully executed copies of agreements
- Support administrative details with respect to billing, filing, accounting, docketing, and expenses
- Manage and organize documents within the document management system and assist with file organization
- Monitor deadlines and manage reminder systems
- Open new client matters and manage related administrative processes
- Maintain and update client contact information using the Firm’s Client Relationship Management software
- Assist with tracking business development activities
- Manage calendars and coordinate and schedule meetings
- Coordinate travel arrangements, conference registrations, and itineraries
- Leverage technology to service clients in an efficient and effective manner.
Benefits
- Mentorship and Support
- Training as Software Evolves
- Commensurate Compensation and Benefits Package
- Fun Work Environment
- Continuous Learning & Development
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
