Template - ABS - Salaried/Hourly Office

ARCO Companies

20d•Onsite

About The Position

We are looking for a Legal Administrative Assistant to support our successful and ever-growing legal team. This role involves managing claims, handling documentation, preparing reports, and providing litigation support within a fast-paced, team-oriented environment.

Requirements

Flexibility and willingness to collaborate with others to accomplish tasks
3-7 years of related administration experience
Must be extremely organized and detail oriented
Ability to multi-task in a fast-paced team-oriented environment
Have excellent communication and customer service skills
Must be willing to ensure all stakeholders and vendors are Raving Fans of this individual and ARCO.
Excellent computer skills, must be proficient in Microsoft Word and Excel

Nice To Haves

Experience with NetDocs and/or CounselLink a plus

Responsibilities

Manage the claims-opening and claims-closing process in CounselLink, ensuring consistency and accuracy of data.
Continuously update CounselLink with claim information to keep data current and accurate throughout the life cycle of each matter; lead ongoing data integrity efforts and periodic large-scale data clean-up projects.
Maintain the claims calendar, including deadlines and key matter milestones.
Save, organize, and maintain a high volume of litigation-related documents for the claims team; ensure documents are properly indexed.
Monitor and route all service of process for the enterprise.
Assemble subcontracts, Certificates of Insurance, project team information, and related data for claim-file development.
Prepare monthly, bi-monthly, and quarterly claim reports for each ARCO general contractor, including trends and key takeaways summaries, supplemental reports, and corporate governance claim reports.
Produce bi-weekly data validation report and manage the bi-weekly cycle of updates to claim descriptions, outcomes, and lessons learned.
Assist with responses to third-party subpoenas, and discovery requests, including gathering responsive materials, Bates-labeling, and transmitting productions.
Support risk transfer efforts for insured claims, including preparation of tender letters.
Collaborate with attorneys, senior paralegals, and the claims manager on daily requests and ad hoc projects as they arise.
Coordinate and attend team meetings.

Benefits

Industry-leading performance-based bonus program
Employee Stock Ownership Plan (ESOP)
Traditional and Roth 401k
Tuition reimbursement for associates
Scholarship for associates’ children up to $28,000 per child
1-month paid sabbatical after every five years of employment, plus $5,000 for travel
1-week paid volunteer leave each year
100% charitable match
Medical, dental, and vision insurance coverage
100% paid 12-week maternity leave