Legal Administrative Assistant

M.V. Parker Law PLLC•Phoenix, AZ

1d•$19 - $24

About The Position

The Legal Administrative Assistant provides administrative, operational, and client service support to attorneys and paralegals. The role supports case intake, client and file management, document processing, correspondence, payments, scheduling, and quality control while maintaining accuracy, confidentiality, and compliance with firm policies.

Requirements

High school diploma or equivalent required.
1–3 years of administrative or office support experience.
Strong proficiency in Microsoft Office Suite.
Experience with case management software or ability to learn quickly.
Proficiency with PDF editing software and comfort learning multiple software platforms.
Strong typing and data entry skills with high accuracy.
Exceptional attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and deadlines.
Professional client service orientation.
Self-motivated, able to work independently, and strong problem-solving abilities.

Nice To Haves

Associate's degree preferred.
Legal office experience preferred but not required.

Responsibilities

Enter and maintain client data in case management systems; set up client portals; format and verify contact information; and organize case files according to firm naming conventions.
Process documents using OCR technology and organize digital case files in cloud storage platforms, maintaining consistent file naming, formatting, and current records.
Prepare firm mailings, track delivery status, verify mailing addresses, and maintain correspondence records.
Monitor task management systems and create tasks as needed.
Generate and send client payment requests; process and track client payments.
Schedule appointments, deadlines, and court dates.
Create expense entries for firm costs.
Conduct initial conflict of interest screening and verify the accuracy of data entry.
Maintain client confidentiality, follow firm policies and procedures, and report discrepancies or compliance concerns.
Perform other duties as assigned.