Legal Administrative Assistant

Jabil • Tampa, FL

1d • Onsite

About The Position

The Legal Administrative Assistant provides comprehensive administrative and clerical support to the Senior Legal Operations Manager and the broader Legal team. This role plays a critical part in ensuring the department operates efficiently by managing schedules, coordinating communications, supporting billing processes, and handling a variety of administrative functions in a fast-paced, professional environment.

Requirements

• High school diploma or equivalent required
• 3–5 years of administrative experience, preferably in a corporate or legal environment
• Strong organizational and time management skills, with the ability to prioritize in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general PC applications
• Experience with data entry, reporting, and document management
• Ability to manage multiple tasks and adapt to shifting priorities
• Strong attention to detail and accuracy in handling documents and data
• Effective written and verbal communication skills with the ability to interact professionally with internal teams and external vendors
• Ability to analyze basic problems, collect data, and support decision-making
• Familiarity with office equipment and standard administrative processes
• Ability to follow instructions and complete tasks independently

Nice To Haves

• Calendar and schedule management
• Legal billing and invoice processing
• Records and document administration
• Data entry and reporting
• Attention to detail
• Written and verbal communication
• Organization and prioritization

Responsibilities

• Coordinate and manage shared calendars, meetings, correspondence, and presentations for the Legal team
• Provide day-to-day administrative and clerical support to the Senior Legal Operations Manager and department members
• Assist with legal billing processes, including invoice tracking, submission, and reconciliation
• Arrange and coordinate travel schedules, accommodations, and related logistics as needed
• Generate reports, dashboards, and graphs to support team operations and decision-making
• Maintain office supplies inventory and place orders as necessary
• Support department mail distribution and document handling
• Assist with DocuSign processes, including preparing and routing documents for execution
• Help plan and coordinate internal events, customer visits, and community engagement activities
• Participate in special projects and provide administrative support as needed
• Provide backup support to other administrative assistants when required
• Ensure compliance with company policies, including security, confidentiality, and data handling procedures
• Adhere to all health and safety guidelines and perform other duties as assigned

Benefits

• Competitive Base Salary
• Annual Bonus
• Medical, Dental, Prescription Drug, and Vision Insurance with HRA and HSA options
• 401K Match
• Employee Stock Purchase Plan
• Paid Time Off
• Tuition Reimbursement
• Life, AD&D, and Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Pet Insurance
• Adoption Assistance
• Annual Merit Increases
• Community Volunteer Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED