Legal Administrative Assistant - Insurance Defence
About The Position
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE Our Ottawa office is seeking a Legal Administrative Assistant for our Professional Liability group with a focus on Insurance Defence. The successful candidate will perform full legal administrative work of a responsible and confidential nature for one or more professionals.
Requirements
- Relevant post secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of three years of experience in civil litigation. Experience working in insurance defence or personal injury would be an asset.
- Ability to multi-task in a fast paced environment.
- Knowledge of Microsoft Office Suite.
- Experience with court filing portals, including the JSO portal and Case Centre, is required.
- A strong proficiency in Adobe software is also required.
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
- Capacity to work independently, as well as in a team environment.
- Strong written, oral and verbal communication skills.
- Strong organization and time management skills.
Nice To Haves
- Experience working in insurance defence or personal injury would be an asset.
- Knowledge of Litigation management programs is an asset.
- Bilingualism (French/English) would be an asset
Responsibilities
- Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate.
- Accurately preparing legal documents and correspondence with minimal direction.
- Transcribing and typing legal documents and correspondence.
- Liaising between the legal professionals and various internal and external individuals and clients.
- Working proactively in the day-to-day support of the professional's practice.
- Using initiative and good judgment to relieve the professional of administrative detail.
- Managing the professional’s calendar including travel arrangements.
- Preparing and organizing meeting and briefing materials for the professional and file management.
- Supporting the practice group in monitoring billing matters and undertaking of administrative tasks.
- Preparing litigation documents, including Motion Records, Factums, Application Records, standard pleadings and briefs.
- Any other duties as required.
Benefits
- 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
- Benefits coverage for Firm members and their dependents from day one!
- 15+ vacation days and hybrid work flexibility
- Parental leave top-up for 26 weeks (after 12 months of full-time employment)
- Group Retirement Savings Plan with employer match
- Financial protection through short & long-term disability, life, accident & critical illness insurance
- Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
- Recognition awards, appreciation events, and a supportive, collaborative work culture
- Perks and preferred pricing programs, referral bonuses and more
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
