Administrative Assistant, Legal

PitchBook Data•Seattle, WA

20h•Onsite

About The Position

The PitchBook legal team offers a fun, challenging, and dynamic role supporting a rapidly growing company, dealing with a wide variety of commercial and regulatory legal issues. The administrative assistant for the legal team is responsible for managing task assignments to attorneys, coordinating the completion of client compliance questionnaires, creating and organizing electronic records, drafting legal documents, and sending documents for electronic signature. The ideal candidate should possess impeccable judgment, strong communication and organizational skills, work well with diverse individuals, and understand the legal team's role as a service provider to the wider organization.

Requirements

Bachelor’s degree or equivalent experience
2+ years of administrative support or client service experience
A demonstrated ability to successfully exercise discretion and succeed when confronted with ambiguity
Ability to learn and apply highly technical information
Ability to successfully prioritize and manage multiple projects for different stakeholders in a fast-paced environment
Ability to partner and collaborate with individuals across the company
Ability to consistently self-start, learn quickly, and apply proactive critical thinking
Excellent listening and communication skills
A demonstrated commitment to delivering high-quality, detail-oriented work
A commitment to relentlessly high standards and ownership of providing highest quality services to our stakeholders
Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Nice To Haves

Interest in finance or capital markets preferred

Responsibilities

Manage the assignment of tasks to attorneys in accordance with the Legal team’s task management system
Coordinate the completion of our clients’ compliance questionnaires with internal stakeholders
Iterate on legal team processes to drive efficiency for the Legal team and internal stakeholders
In response to clients’ compliance questionnaires, provide clients a detailed understanding of PitchBook’s business including how we collect, protect, and display our data; and, when providing these responses, maintain the confidentiality of our trade secrets
Participate and support requests and calls with our clients’ compliance teams
Partner with stakeholders across the company to collect information needed to complete our clients’ compliance questionnaires
Communicate and manage timeline expectations for all stakeholders involved in the completion of compliance questionnaires
Coordinate documents for electronic signature
Use Salesforce and other software applications to create electronic records to disseminate information, document important details, and help keep the legal team organized
Prepare and send form letters including cease and desist, unlawful activities, and Freedom of Information Act requests
Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
Support the vision and values of the company through role modeling and encouraging desired behaviors
Participate in various company initiatives and projects as requested