Legal Administrative Assistant - Privacy & Cybersecurity Team

TD Bank•Columbia, WA

7d•Hybrid

About The Position

The Legal Administrative Assistant II provides administrative and clerical support and performs general office functions for attorneys and staff, including handling complex administrative matters. The role routinely handles highly confidential information and interacts with customers and staff in a timely and confidential manner. This position supports TD’s U.S. Privacy and Cybersecurity Legal Team, which advises on privacy, cybersecurity, data, and technology matters. The team’s work includes artificial intelligence, data management and security, technology, incident response, and evolving privacy, cybersecurity, and AI legal and regulatory requirements. The position is onsite four days per week in Washington, District of Columbia.

Requirements

High school diploma or GED.
At least 4 years of legal assistant work experience or administrative experience in a banking or corporate environment or legal office.
Strong knowledge of departmental policies, procedures, and organizational functional areas.
Advanced proficiency with basic office equipment, including personal computers, fax machines, copiers, and telephone systems, and excellent knowledge of Microsoft Word, Excel, PowerPoint, and Access.
Excellent typing and transcription skills.
Excellent interpersonal, organizational, verbal, and written communication skills.
Detail-oriented, highly motivated, and adaptable.
Sound judgment and ability to maintain confidentiality of records and information.
Excellent customer service orientation.

Nice To Haves

Legal Assistant certification or training is highly desirable.
Experience supporting multiple attorneys or senior professionals in a fast-paced legal or corporate environment.
Demonstrated ability to proactively manage competing priorities, deadlines, calendars, and confidential matters.
Strong judgment, discretion, and responsiveness when handling sensitive or time-critical matters.
Interest in supporting a legal team working on privacy, cybersecurity, artificial intelligence, and emerging technology matters.
3–5 years of related experience.

Responsibilities

Prepare and compose correspondence and memoranda concerning pending legal matters, and maintain the department filing system.
Coordinate committee and subsidiary task-force agendas, meetings, and production of work product.
Research and respond to routine legal questions from banking centers and lines of business throughout the company.
Assist with preparing reports and analyzing data.
Review and summarize contracts and maintain contract files.
Conduct trademark research, coordinate filings for the Marketing Department, and maintain trademark registrations.
Maintain corporate records for subsidiary corporations, potentially serving as Assistant Corporate Secretary.
Assist in maintaining Law Library update materials.
Take responsibility for special projects assigned by the supervisor.
Maintain litigation files and enter data for reports.
Handle complex administrative issues and coordinate workflow with coworkers.