Legal Administrative Assistant- Commercial Litigation

McMillan LLP•Toronto, ON

3d•CA$60,000 - CA$70,000•Hybrid

About The Position

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Commercial Litigation Group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of successful legal professionals. This position is being posted as this is a new role for the department. This role offers a hybrid workweek, combining working at home for a few days and working in the Toronto office for the balance.

Requirements

A Legal Assistant or Office Administration Diploma with a minimum of five to seven years of administrative experience supporting multiple legal professionals in a litigation setting
Experience dealing with the various levels of Ontario Courts and familiarity with relevant court documents, filings, the Rules of Civil Procedure, CaseCentre and OCPP, Commercial List matters, and Civil bookings
Experience using Automated Civil Litigation (ACL)
Strong administrative, organizational, and interpersonal skills
High attention to detail and ability to meet deadlines
Comfort working in fast‑paced environments and within team settings
Commitment to delivering exceptional client service
Eagerness to expand knowledge and adopt new technologies
Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required

Responsibilities

Act as the go-to person for your team, providing guidance and organizational support
Prepare/draft and revise correspondences and various court documents
Serve and file court documents
Manage legal document management systems and court filing platforms
Schedule motions, examinations for discovery, pre-trials and trial dates, amongst other scheduling tasks
Open, organize, and maintain client files
Monitor procedural deadlines and manage reminder systems
Open new client matters and manage related administrative processes
Assist with file closing and archiving in accordance with firm policies
Support billing activities, including preparation of accounts and docket review
Manage calendars and coordinate and schedule meetings
Maintain and update client contact information
Assist with tracking business development activities
Coordinate travel arrangements and registrations for conferences
Leverage technology to service clients in an efficient and effective manner.