Legal Administrative Assistant - Environmental/Regulatory/Legislative

Jackson Walker • Austin, TX

3d • Onsite

About The Position

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Legal Administrative Assistant (LAA) in our Austin office. This role provides high-level administrative support to attorneys within the Environmental/Regulatory/Legislative Practice Group (ERL PG) in Austin.

Requirements

• Excellent knowledge of Microsoft 365, especially Word and Outlook
• Working knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents inserting and labeling, converting pdf documents to Word
• Proficient experience level working with a document management system (iManage experience a plus)
• Good grammatical and writing skills
• Comfortable communicating with clients in a professional manner
• Must be highly organized and able to manage multiple concurrent projects
• Ability to multi-task and work closely with attorneys in a fast-paced busy role
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Demonstrate the ability to think critically and show initiative
• Ability to handle confidential documents and information appropriately
• High school diploma or GED required
• Minimum of 5 years experience: Administrative Law and Contested Case Litigation Experience required (e.g., PUC, Railroad Commission, SOAH and TCEQ)
• Experience with Data Rooms and Discovery Management

Nice To Haves

• Bachelors degree from an accredited college or university preferred
• Prior law firm experience preferred

Responsibilities

• Maintain positive contact with attorneys and support staff, while observing confidentiality of client, personnel, and Firm matters.
• Coordinate and schedule travel, meetings, and appointments for attorney(s); assist with expense reimbursements.
• Provide accurate timesheet entry, review, and revision; participate in timely review and submission of prebills and/or client bills.
• Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner.
• Manage hard copy documents and transmit for safekeeping, profile electronic documents/e-mails, and manage distribution of correspondence and legal documents.
• Manage and prioritize incoming workflow to meet all deadlines.
• Perform other administrative and secretarial duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED