Legal Administrative Assistant

Ballard Spahr•Seattle, WA

16d•Hybrid

About The Position

Ballard Spahr, which recently combined with Lane Powell PC, is a renowned national law firm with over 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth. Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Seattle office. The selected individual will support attorneys in the Litigation department by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 2 days a week in the office.

Requirements

Relevant experience and a high level of proficiency with Microsoft Office, including Word, Excel, and Outlook.
Familiarity with the rules, procedures, and filing requirements of Washington State courts, federal courts, and appellate courts, as well as e-filing and the daily operations of a commercial litigation practice.

Nice To Haves

Experience supporting attorneys in litigation is a plus.
Experience with document management, time, and billing systems is a plus.

Responsibilities

Maintaining schedules and calendars, making travel arrangements, and updating contacts.
Working closely with attorneys and billing specialists on complex billing matters.
New client intake and file maintenance utilizing the firm's electronic records management system.
Billing, travel coordination, and expense reimbursement.
Other work as needed.