Legal Administrative Assistant-Banking Practice Group

MESSERLI KRAMER P.A.•Minneapolis, MN

7h•$30 - $47•Hybrid

About The Position

Founded in 1965, Messerli Kramer is a Top 20 Minnesota law firm with locations in Minneapolis, St. Paul, St. Michael, Plymouth and Wisconsin. We have a hard-earned reputation within the business community of providing sound, reasoned and comprehensive legal services. Known for our dedication and responsiveness, Messerli Kramer is focused on finding pragmatic solutions and producing remarkable results for our clients. Messerli Kramer serves individuals and businesses through unique, yet complementary divisions in Minneapolis-St. Michael, St. Paul and Plymouth. We represent a variety of clients across a series of practice groups: Banking and Finance, Litigation, Corporate and Estate Planning, Commercial Real Estate and Family Law. Messerli Kramer is seeking a highly-motivated and detail-oriented individual to join our legal team as a Banking & Finance Legal Administrative Assistant. This is a great opportunity to join a dynamic, fast-paced environment, collaborate with skilled professionals, and build valuable experience. In this role, you will work alongside two other legal assistants in a team-based support model, collectively providing assistance to five attorneys within the practice group. LOCATION: Downtown Minneapolis office (50 S. Sixth Street Suite 2300 Minneapolis, MN 55402)

Requirements

Strong interpersonal, verbal, and written communication skills.
Ability to work with and take direction from multiple individuals, as well as the ability to work independently.
Strong commitment to (internal/external) client service.
Excellent organizational, interpersonal, written and verbal communication skills with a high level of attention to detail.
Problem-solver with the ability to be flexible and use sound judgment, multi-task, prioritize and deliver accurate work product within multiple and competing deadlines.
Enthusiastic and friendly with the demonstrated ability to work with people at various levels within and outside of the Firm.
3+ years of legal administrative experience in transactional work (Banking & Finance/Real Estate/Corporate) preferred.
Minimum of high school graduation (business school or related professional legal administrative degree preferred).
Proficiency in Microsoft Office Suite.
Strong proficiency with Kofax and/or Adobe PDF platforms.
Strong proficiency with Sharefile.
Proven ability to manage multiple calendars.
Experience with Time & Billing System. LMS (Surepoint) knowledge helpful.

Responsibilities

Assisting the attorneys in preparing correspondence, loan documents, signature pages and making closing transcripts and other transactional matters.
Editing, assembling and filing documents electronically.
Maintaining open/active client files both in electronic and physical formats in accordance with firm standards.
Managing and organizing legal department databases and systems, including document management systems, and maintaining client files and contact information.
Assisting with managing attorneys’ calendars, scheduling meetings, coordinating appointments, and tracking deadlines
Tracking and recording the time spent by attorneys and other legal professionals on various tasks and activities, and ensuring that the invoices are accurate, detailed, and comply with client billing guidelines.
Review and edit proformas (attorney billing) monthly as assigned.
Performing administrative duties, including coordinating travel arrangements, processing expense reports, and managing other related tasks as required.

Benefits

Comprehensive health insurance coverage, including medical, dental, and vision plans
Basic Life, Voluntary Life and Accidental/Critical Illness plans
Paid Employer Health Savings Contribution if enrolled in 3500 High Deductible plan.
401(k) retirement plan
Full time employees eligible for 4% 401K Employer Safe Harbor contribution after completion of one year of service
Paid leave and disability coverage for eligible employees
$100 monthly parking reimbursement
$120 annual gym membership reimbursement
Generous paid time off
Employee recognition program
Business casual attire and casual Fridays
37.5-hour work week, with a one-hour lunch break
Supportive and inclusive work environment that values diversity, teamwork, and collaboration.
Hybrid work model (Two days onsite per week required)
Company Holidays