Legal Administrative Assistant - Commercial Litigation

Gowling WLG • Toronto, ON

1d • Hybrid

About The Position

We are currently recruiting for a senior level Legal Administrative Assistant to join our fast-paced team for a minimum 18 month contract. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Restructuring & Insolvency group.

Requirements

• Legal Administrative Assistant Diploma from a recognized college preferred.
• At least 5-8+ years of experience as a Legal Administrative Assistant in the Commercial Real Estate/Lending practice areas.
• Strong attention to detail and technical skills, with the ability to work on large complex agreements.
• Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
• Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines (this may include being flexible on work hours on an exception basis).
• Excellent proficiency with MS Office Suite, Outlook, iManage, PowerPoint, Excel, InterAction and Expert Time.
• Ability to handle more than one professional and to undertake additional responsibilities as required within the share and team.

Responsibilities

• Preparing, drafting and revising correspondence and contracts, including discharges, notices.
• Dealing with Commercial List (Civil) and bankruptcy court.
• Factums/motions/brief of authorities/affidavit of documents/bill of costs/exhibit books.
• PPSA Summary / TitanFile / Caselines / Ontario Courts Public Portal filing.
• Undertaking additional responsibilities as required within the share and team.
• Preparing accounts and managing pre-bills, with a strong working proficiency with all accounting and billing procedures.
• Taking instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks.
• Opening and closing files, including preparing reporting packages.
• Undertaking additional responsibilities as required within the share and team.

Benefits

• 100% employer-paid health, dental, and mental health coverage
• Benefits coverage for Firm members and their dependents from day one!
• 15 vacation days and hybrid work flexibility
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree