Legal Administrative Assistant

Westlake • Houston, TX

2d • Onsite

About The Position

Serves as a key member of the legal team, primarily providing assistance and support to the legal staff.

Requirements

• High school Diploma required.
• Minimum of 3 years in an administrative, accounting, or legal support role.
• Prior experience with SAP required.
• Solid MS Office skills, especially Excel and Outlook.
• Strong organizational skills and ability to follow standardized processes.
• Effective written and verbal communication skills, able to work professionally with attorneys, support staff, finance, accounts payable, and outside law firms.

Nice To Haves

• Additional college or business school is preferred.
• Experience with matter and invoice management (e.g., Serengeti/Legal Tracker) strongly preferred.

Responsibilities

• Receive and review legal invoices submitted through Legal Tracker and email.
• Code and route invoices for approval.
• Verify invoices for compliance with company billing guidelines.
• Enter invoice data into SAP using the correct vendor, cost center, GL account, and any applicable project codes.
• Track invoice status (submitted, in review, approved, rejected) and follow up as needed.
• Reconcile invoice records between Legal Tracker and SAP to ensure consistency (amounts, vendors, matter numbers, and payment status).
• Work directly with vendors to resolve issues (e.g., missing W‑8/W‑9, non-payment, lost invoices).
• Work with appropriate departments to resolve cost center issues (e.g., charges posted to an incorrect cost center).
• Assist with settlements and monthly or quarterly accruals.
• Prepare quarterly expense reports by running and compiling reports from SAP and Legal Tracker.
• Provide general office support, including correspondence and expense reports.
• Comply with all company policies and procedures.
• Support the company’s goal of continuous improvement, including reviewing areas of responsibility for process improvement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED