Legal Administrative Assistant

Ballard Spahr•Philadelphia, PA

3d•Hybrid

About The Position

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Philadelphia office. The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office. The selected individual will work within a team of LAAs to liaison between lawyers, paralegals, and clients.

Requirements

Demonstrated litigation, technical and administrative skills
Minimum of 5 years of litigation experience
High degree of proficiency with Microsoft Office 2016, including Word, Excel, and Outlook.

Nice To Haves

Experience supporting attorneys in Labor and Employment a plus.
Experience with e-filing, document management, and time and billing systems is preferred.
Familiarity with the State and Federal Court Systems is a plus.

Responsibilities

Maintaining schedules and calendars, making travel arrangements, and updating contacts.
Heavy client interaction, organizational skill and calendaring are essential.
Working closely with attorneys and billing specialists on complex billing matters.
New client intake and file maintenance utilizing the firm's electronic records management system
Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate.
Ability to work on firm related sensitive matters while maintaining a high level of confidentiality.
Billing, travel coordination and expense reimbursement.
Other work as needed.
Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines.
Self-motivated with a passion for continuous learning and problem-solving.
Strong verbal and written communication abilities.
Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
Top-notch accuracy, spelling, grammar, and proofreading skills.
The ability to multitask is essential for success in this role.
Willingness to take innovative approaches to administrative support will be considered a plus.