Legal Administrative Assistant (Hybrid)

Simpson Strong-Tie•Pleasanton, CA

21h•Hybrid

About The Position

Simpson Strong-Tie is seeking a highly organized and proactive Legal Administrative Assistant to support its fast-paced, high-performing corporate legal department. This role requires exceptional attention to detail, a high level of responsiveness, strong communication skills, and the ability to handle confidential matters with discretion while managing multiple priorities in a dynamic environment. The Legal Administrative Assistant will be responsible for providing administrative support to the Legal Department.

Requirements

5 years of legal administrative or board support experience required.
Experience handling confidential and sensitive information with a high degree of professionalism and discretion.
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management/e-signature systems (DocuSign, SharePoint, contract lifecycle management systems).

Nice To Haves

Experience coordinating complex calendars, meetings, travel arrangements, and cross-functional communications preferred.

Responsibilities

Handle daily administrative tasks for the legal department, including scheduling meetings, managing calendars, and coordinating travel.
Prepare and submit expense reports on behalf of members of the legal department, including the General Counsel, Corporate Secretary, and other department attorneys.
Weekly check for incoming physical mail for the legal department members and scan to recipients, and as appropriate, save to legal department electronic files.
Assist with maintaining and organizing physical and electronic legal and litigation files.
Assist with new outside-counsel onboarding (requesting required information, documents, and engagement letters; initiating setup in SAP and Brightflag).
Help collect accruals and follow up with outside counsel for quarterly updates and responses.
Support maintenance of outside-counsel contact lists and engagement records.
Maintain master trackers (Smartsheet or Excel) for Legal Operations projects, templates, and workflows.
Maintain Excel tracker of litigated matters and file matter documentation in corresponding SharePoint folders.
Generate periodic reports (e.g., contract status/KPIs, policy-review status) for leadership.
Review and approve CSC annual-report-filing invoices under supervision.
Generate monthly jurisdiction-status reports from the CSC Entities platform to send to other departments as requested.
Other administrative duties and special projects support as needed.
Coordinate all logistical aspects of the board meetings including reserving hotel rooms, meeting space, and ground transportation; assisting board members with flights as needed; selecting caterers and choosing breakfast and lunch menus; arranging dinners including selection of restaurant and private room, and printing and coordination of table numbers, seating charts, name tags and place cards; work with facilities and IT departments to ensure all set up and technical needs are met at each meeting location.
Process expense reimbursement requests for board members.
Send calendar invites to board members, management, and others, as appropriate, for all board and committee meetings.
Other duties to assist with Board meetings, as directed by the Corporate Secretary.