Legal Administrative Assistant

Clark Hill • Pittsburgh, PA

8d • $62,000 - $80,000 • Onsite

About The Position

Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Pittsburgh Office. This position reports to the Office Manager, as well as to assigned attorneys. The role involves providing legal secretarial and administrative support, preparing various documents, managing client information and conflict checks, preparing and filing pleadings, making travel arrangements, handling phone calls, and entering attorney time. The successful candidate must be willing and able to assist attorneys in drafting and finalizing transaction documents, liaising with clients and other parties, and maintaining organized transactional files. While the primary focus is on the Banking & Financial Services area, the candidate must be adaptable to assisting in other legal areas as needed.

Requirements

• Minimum of 3-5 years of Banking and Financial Services experience
• Ability to work in a team environment
• Excellent computer skills utilizing all aspects of Office 365
• Excellent attention to detail with superb proofreading skills
• Ability to prioritize and manage a high-volume and diverse workload
• Ability to handle multiple tasks at one time with exceptional organizational skills
• Ability to absorb information quickly and adapt to change
• Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others

Nice To Haves

• Experience in a high-volume, fast-paced legal practice
• Certified Legal Secretary designation

Responsibilities

• Providing legal secretarial and administrative support/clerical needs of assigned attorneys
• Preparing letters, memos, and other documentation
• Entering client information into the system to run conflict checks for new clients and preparing engagement letters
• Preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system
• Making travel arrangements and preparing expense reimbursement documentation
• Answering the phones of assigned attorneys
• Entering attorney time
• Assisting attorneys in drafting and finalizing transaction documents and closing binders
• Liaising with clients, lenders, title companies and other parties involved to ensure timely closings
• Maintaining organized and accessible transactional files for future reference

Benefits

• Health insurance with optional HSA/FSA
• Short-term disability
• Long-term disability
• Dental insurance
• Vision care
• Life insurance
• 401K
• Paid time off
• Parking/public transportation allowance
• Employee assistance program
• Annual discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed