Legal Administrative Assistant

North Star Fertility Partners LLC•Boston, MA

8d•$0 - $23•Hybrid

About The Position

Circle Surrogacy, part of the NorthStar Fertility family, is a global leader in family-building services with over 25 years of experience. They are committed to empathy, inclusivity, and collaboration, aiming to create a welcoming and supportive experience for all. They are seeking a Legal Administrative Assistant to support their legal team in providing services to intended parents, surrogates, and egg donors throughout their journey.

Requirements

Ability to communicate information clearly.
Adept at building trusting relationships.
Strong interpersonal skills.
Experience working comfortably with sensitive information.
Time management skills.
Ability to work in a fast-paced environment and meet/exceed deadlines.
Ability to prioritize your day and pivot when urgent matters arise.
Proficiency in Microsoft Office suite and CRM.
Ability to work in a collaborative, team environment.

Responsibilities

Provide support to office visitors and ensure a personal and friendly experience.
Open, scan, and distribute incoming mail.
Physical and electronic filing, including closing files, archiving files, and keeping meticulous records.
Answer incoming client phone calls and direct appropriately.
Work directly with clients and third parties, such as IVF Clinics and outside attorneys, as well as Circle’s various teams, such as mental health support workers, program coordinators, and trust accountants.
Manage high email volume, prioritize important communications, and respond within forty-eight (48) business hours.
Perform additional tasks as needed, such as legal research, drafting contracts, assisting other teams with projects, training, and helping with insurance reviews and appeals.