Legal Administrative Assistant (Hybrid – Fairfax, VA)

Allstate • USA - VA (Remote), VA

1d • $20 - $30 • Hybrid

About The Position

The Legal Administrative Assistant provides administrative and operational support for Client Legal Services attorneys under general attorney supervision. This role supports insurance defense litigation matters by entering and managing case-related data, including pleadings, motions, and correspondence related to trial, arbitration, and mediation. The assistant is responsible for calendar management, scheduling litigation events, e-filing, and supporting case workflows that require accuracy, adaptability, and strong external communication.

Requirements

• Administrative experience in a legal, insurance, or professional services environment, preferably supporting insurance defense litigation
• Experience supporting litigation activities, including scheduling and case coordination
• Working knowledge of legal terminology, civil litigation processes, and case management systems required
• Familiarity with various Virginia courts and local procedures required
• Adaptability
• Collaboration
• Communication
• Confidentiality
• Detail-Oriented
• Insurance Defense
• Legal Document Preparation
• Legal Writing
• Microsoft Office 365
• Organizing
• Problem Solving

Nice To Haves

• Court approval experience and knowledge of the Virginia court system considered a strong plus

Responsibilities

• Monitor and maintain compliance within Team Connect (Litigation Management System)
• Enter, update, and manage case data, including pleadings, motions, discovery, trial, arbitration, and mediation correspondence
• Manage calendars and coordinate scheduling for hearings, depositions, mediations, and related litigation events
• Prepare, track, and maintain files and documentation in accordance with established procedures
• Communicate clearly and professionally with internal partners and external contacts to support case progression
• Make basic case support decisions within defined guidelines and under attorney supervision
• Manage competing priorities and adjust to changing workflows in a litigation environment
• Handle sensitive and confidential information with discretion
• Perform tasks accurately, efficiently, and within required timelines

Benefits

• Exceptional Work-Life Balance
• Holistic Understanding of the Business
• Direct Client Collaboration
• Strategic Influence and Impact
• Diverse Legal Challenges
• Professional Growth Opportunities
• Comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse
• Monthly connectivity reimbursement to help offset internet costs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed