Contract Legal Administrative Assistant

Naviga•New York, NY

3d•Onsite

About The Position

The Legal Administrative Assistant (LAA) provides essential administrative and clerical support to attorneys and legal teams. In this role, you will ensure the smooth operation of administrative functions by managing multiple tasks simultaneously in a fast-paced environment. You will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys to ensure work is properly allocated and completed on time.

Requirements

Minimum of two years of administrative experience in a law firm environment.
Candidates with professional services experience will also be considered if they have supported at the C-suite level.
Confident, proactive, and able to work independently with minimal supervision.
High School Diploma or GED.
Proficient with Microsoft Office and legal software such as iManage, Aderant, or DocXTools.
Comfortable using AI-powered tools for document production and research.
Ability to communicate effectively via email and voice, maintaining professionalism in all interactions.
Thrive under pressure, stay positive, and are willing to learn new skills to adapt to the evolving needs of a legal practice.

Nice To Haves

Bachelor’s degree in Legal Studies or Business is preferred.

Responsibilities

Support a fast-paced partner, requiring comfort in a high-pressure, rapidly changing environment.
Demonstrate strong calendar management and essential scheduling skills.
Provide specific support to multiple associates and partners, leveraging knowledge of unique practice tasks to prioritize work effectively.
Draft, edit, and proofread legal documents, communications, and presentations to ensure total accuracy.
Organize and store client/matter content in approved repositories in accordance with firm policies.
Oversee billing matters, including processing prebills and ensuring final bills are delivered timely.
Utilize the firm’s workflow tools to monitor assignments, including time entry and expense reimbursements.
Serve as a liaison between teams and provide guidance to LSAs assisting on projects.