Legal Administrative Assistant

The Meade Law Group•Columbus, OH

1d•Onsite

About The Position

The Legal Administrative Assistant supports daily law firm operations and maintains positive relationships with clients, courts, vendors, and other contacts. The role combines reception and office administration with legal administrative support, including case file management, correspondence, calendaring, and general office coordination. The ideal candidate is organized, professional, detail-oriented, committed to excellent customer service, and able to handle confidential information discreetly in a fast-paced legal environment. This is a full-time, in-office position at 1625 Bethel Road, Columbus, OH 43220. Compensation is $28.00 per hour.

Requirements

High school diploma required.
At least 4–6 years of experience in a legal support or administrative position.
Ability to understand and apply legal principles to practical client matters.
Strong written and verbal communication skills.
Familiarity with legal terminology, legal research methods, court pleadings, court procedures, and related processes.
Excellent interpersonal skills and a customer-focused approach.
Strong organizational skills and exceptional attention to detail.
Effective time management skills and ability to prioritize responsibilities and meet deadlines.
Analytical thinking and practical problem-solving abilities.
Ability to remain professional, productive, and composed in a fast-paced, sometimes stressful environment.
Commitment to confidentiality, discretion, and sound professional judgment.
Proficiency with Microsoft Office Suite or comparable software.
Ability to sit for extended periods while working at a desk and using a computer.
Ability to lift up to 15 pounds occasionally.

Nice To Haves

Associate degree preferred.

Responsibilities

Open the office each morning and welcome clients, visitors, and other guests as the initial point of contact.
Manage incoming phone calls, emails, and in-person inquiries promptly and professionally.
Receive, document, distribute, and file incoming correspondence, including mail, phone messages, and emails.
Prepare and coordinate outgoing correspondence.
Communicate with building tenants and coordinate facility-related needs with the Property Manager.
Report maintenance concerns or repair requests to the Office Manager or property management.
Monitor office supply inventory and place orders as needed.
Maintain and update standard operating procedures (SOPs) to support consistent office processes.
Help maintain a professional, welcoming, and organized office environment.
Assist with opening and closing legal matters and maintaining the associated SOPs.
Organize and maintain accurate physical and electronic case files, including storage and retrieval of closed matters.
Update client and contact information in the firm's CRM system.
Enter and maintain case information, legal documents, and communication records accurately.
Communicate with clients, courts, and opposing counsel to obtain or relay case-related information.
Assist with calendaring, scheduling, and maintaining attorney and firm calendars.
Attend weekly Matters Meetings with attorneys to provide administrative support, take notes, and document or assign follow-up tasks.
Monitor correspondence and filing follow-ups to ensure timely responses, including follow-up by phone within 24 hours and in writing within 48 hours.
Perform other related duties as assigned.