Legal Administrative Assistant
Nelson Mullins Riley & Scarborough•Houston, TX
•Onsite
About The Position
Nelson Mullins, an Am Law 100 law firm, is seeking an Administrative Assistant to join our Houston office and support a team of Litigation attorneys. This role provides high-level administrative support to attorneys and legal professionals within a dynamic and fast-paced practice. The Administrative Assistant serves as a trusted resource to the legal team, helping manage critical deadlines, client communications, and day-to-day operations while ensuring exceptional service and professionalism.
Requirements
- Minimum of (5) years of recent experience supporting State and Federal litigation within a law firm environment required
- Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows
- Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software
Nice To Haves
- Intellectual property litigation experience is a plus
Responsibilities
- Managing complex attorney calendars
- Coordinating meetings and travel arrangements
- Processing expense reimbursements
- Preparing and organizing legal documents
- Maintaining electronic files
- Supporting document management activities within NetDocuments
- Monitoring deadlines
- Assisting with e-filing and docketing activities
- Conducting conflict checks
- Opening new clients and matters
- Preparing engagement documentation
- Supporting billing and invoicing processes, including following up on outstanding client invoices
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
