Legal Administrative Assistant- Litigation

Ballard Spahr•San Francisco, CA

1d•Hybrid

About The Position

Ballard Spahr, a renowned national law firm, is seeking an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills for its San Francisco office. This role supports attorneys in the Litigation practice group by managing case information, overseeing case progression, creating electronic files, preparing correspondence and legal documents, and performing other administrative tasks. The successful candidate will also train and mentor junior LAAs and LSAs, and share overflow responsibilities within a team of LAAs supporting assigned timekeepers. This is a hybrid position with a schedule of 3 days per week in the San Francisco office after training.

Requirements

Minimum of 2 years of general litigation experience.
High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.
Experience supporting attorneys in complex litigation.
Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required.

Nice To Haves

Elite experience is a plus.

Responsibilities

Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.
E-filing in various state and federal courts, both trial and appellate.
Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions.
New client intake and file maintenance utilizing the firm's electronic records management system.
Billing, travel coordination, and expense reimbursement.
Interacting effectively, courteously, and professionally with clients, attorneys, staff, and peers.
Training and mentoring junior LAAs and LSAs.
Sharing overflow responsibility and supporting all timekeepers assigned to the team.