Legal Administrative Assistant (Floater)

Boughton Law•Vancouver, BC

2d•CA$55,000 - CA$75,000•Onsite

About The Position

The Legal Administrative Assistant (Floater) role has the same duties and responsibilities of a Legal Administrative Assistant role working in any of the practice areas and plays a vital role in delivering legal services to our clients. The focus of this role is to assist with work overflow, provide coverage for LAA absences and any other tasks as may be assigned. This is a great opportunity for someone wanting to strengthen and widen their experience, while growing.

Requirements

Graduate of Legal Administrative Assistant Program or equivalent combination of education and experience
1 - 3 years’ experience minimum in a Legal Administrative support role , litigation, corporate or both
Proficient in Microsoft Office Applications
Excellent written and verbal communication skills
Strong organizational and time management skills
Excellent attention to detail and accuracy
Able to take direction, show initiative and ask questions

Nice To Haves

Experience drafting standard correspondence is an asset
Experience supporting multiple professionals and managing competing priorities in a professional services environment considered an asset
Experience with legal accounting or practice management software considered an asset

Responsibilities

Provide coverage for absent Legal Administrative Assistants across various practice groups
Assist lawyers, paralegals, and legal support staff with overflow work and administrative support requests
Prepare, revise, format, and finalize correspondence, legal documents, and other materials using Word and Outlook
Draft documentation from email instructions, copy typing, and handwritten notes
Open new client files and maintain electronic and physical filing systems
Maintain bring forward systems and monitor deadlines to ensure appropriate follow up and receipt of requested documentation
Prepare and distribute invoices to clients using accounting software
Post lawyer and assistant time entries using accounting software
Coordinate and prioritize assignments based on operational requirements and departmental needs
Provide mentorship and guidance to Legal Support Clerks as appropriate
Maintain confidentiality of client and firm information at all times
Perform other related administrative and operational duties as assigned
Provide back up coverage to reception and office services with ad hoc projects
Perform other related duties as required