Legal Administrative Assistant - Corporate

Jones Walker LLP•New Orleans, LA

just now•Onsite

About The Position

We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to transactional attorneys in our New Orleans office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Requirements

Bachelor’s degree or equivalent related experience.
Experience as a legal secretary or administrative assistant in a professional services environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
Excellent typing and transcription skills with a high level of accuracy and attention to detail.
Strong organizational skills and ability to prioritize tasks effectively in a fast-paced environment.
Exceptional communication skills, both written and verbal, with a professional demeanor.
Detail-oriented and the ability to manage multiple assignments while meeting deadlines.
Must be comfortable working in a fast-paced legal environment with shifting priorities.
Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

Open, close, and maintain client files, keeping them organized and current, both in electronic and hard copy format.
Create, edit, and revise legal agreements, correspondence, reports, and other documents.
Proofread documents for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy.
Maintain attorney time records and accurate billing.
Answer phone calls, take messages, and redirect calls when appropriate.
Open and screen incoming mail and prepare documents for mailing.
Correspond with clients verbally and in writing and represents the attorney to the client in a professional manner.
Manage attorneys’ calendars, schedule meetings, and coordinate other out of office matters.
Coordinate travel arrangements; prepare itineraries; prepare, compile, and maintain travel records and reimbursement requests.
Respect strict confidentiality requirements regarding client files.
Navigate workflow technology with confidence; utilize central teams and ensure accuracy.
Proactively build and coordinate relationships with other LAA’s and teams.
Assist others on team, as needed, to manage client deadlines.
Regular and predictable attendance.