Legal Administrative Assistant - Bankruptcy & Creditors Rights

Venable LLP•Baltimore, MD

15d•$72,000 - $100,000•Onsite

About The Position

Venable is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. The role involves preparing sensitive correspondence, legal documents, and presentations, managing attorney obligations and logistics, scheduling appointments, making travel arrangements, and maintaining calendars. The assistant will also be responsible for organizing and maintaining files, ensuring the integrity of client documents, and providing backup support to team members.

Requirements

A minimum of 2 years of related work experience supporting a legal practice.
Advanced use of MS Word and Outlook as well as an ability to quickly learn other applications.
Proficiency in the use of document management systems (iManage preferred).
Ability to efficiently proof and edit correspondence, reports, and tables for typographical errors and sentence structure.
High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures.
Minimum of two years prior relevant work experience within a law firm or professional services environment is required.
Proficiency with MS Office Suite, including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA creation and manipulation, and insertion of hyperlinks) as well as the ability to quickly learn and adapt to other applications.
Strong computer aptitude to use various features of multiple software programs (including DocuSign, PDF Essentials, various eRoom platforms, DropBox, etc.).
Proficiency in the use of document management systems (iManage).
Excellent writing and grammar skills to proof and edit correspondence, reports, and tables for typographical, formatting errors, grammar, and sentence structure; meticulous attention to detail is essential.
Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription.
Exceptional interpersonal and communication skills necessary to convey and obtain information to various levels of internal and external clients.
Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently accurate while meeting established deadlines.
Proficient time management skills to prioritize workload and multitask at a high level, and excellent organizational skills.
Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
Ability to work for more than one person and prioritize assignments accordingly.

Nice To Haves

Prior experience working within a Bankruptcy and Creditors Rights or transactional practice group is preferred.

Responsibilities

Providing comprehensive administrative support to assigned legal staff, including prioritizing assignments and preparing sensitive and detailed correspondence.
Preparing routine and non-routine correspondence, legal documents, forms, and presentations using advanced software skills.
Professionally answering, screening, and placing calls, and recording and communicating messages.
Managing attorney’s committee obligations and activity logistics such as event scheduling, coordination, and production of relevant materials.
Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars.
Establishing and maintaining well-organized files, while managing the integrity of original client documents.
Acting as back-up and providing overflow assistance to team members.