Legal Admin - Toronto (Hybrid)

Transworld Systems Inc.•Toronto, ON

15h•Hybrid

About The Position

Transworld System Canada Inc. (TSI) is looking to add to its team for growth within. TSI offers an inclusive environment with paid training that presents the opportunity to gain financial literacy, while being a part of the solution. Here at TSI we understand the importance of work-life balance and thrive to promote a culture that believes in our staff and not just numbers. We also take pride in encouraging a passionate drive within our employees through employee engagement activities, ongoing training, and contests. Currently seeking an experienced legal admin to join our growing team. This position is hybrid - this position requires onsite attendance at our Toronto office 2 days a week. The remainder of the week can be worked remotely.

Requirements

Experience in a legal, collections, or professional services environment preferred
Strong organizational skills with exceptional attention to detail
Ability to manage multiple deadlines in a fast-paced, high-volume environment
Professional written and verbal communication skills
Comfort working with legal management systems and document workflows

Nice To Haves

Knowledge of court processes and legal terminology is an asset

Responsibilities

Prepare, review, and process outgoing legal correspondence, including demand letters, notices, releases, satisfactions, and court-related mail
Coordinate printing and mailing through third-party vendors (where applicable)
Receive, log, and distribute incoming mail, service documents, and court materials
Coordinate service of legal documents with process servers and track proof of service
Prepare, organize, and file Affidavits of Service
Maintain accurate records of service attempts, confirmations, and deadlines
Maintain and update electronic legal files in internal systems
Pull and compile supporting documentation (“backups”) for court filings, client requests, and audits
Ensure documents are properly indexed, stored, and retrievable
Respond to routine client inquiries regarding file status, documentation, and timelines
Liaise with internal teams (collections, accounting, legal staff) to obtain required information
Prepare and send standardized client correspondence
Track critical deadlines (service dates, response timelines, court deadlines)
Escalate urgent or time-sensitive matters to appropriate legal staff
Assist with quality control to ensure procedural compliance
Compile and track legal invoices, disbursements, and supporting documentation
Assist with reconciliations, payouts, and reporting as required