Leave Specialist - Contractor
Grow Therapy
•$40 - $60
About The Position
Grow Therapy is seeking an experienced Leave Specialist to independently manage the day-to-day administration of their leave of absence program. This contractor will be the primary leave administration expert, collaborating with employees, managers, People Operations, Employee Relations, Payroll, and a third-party leave administrator to ensure a compliant, seamless, and compassionate leave experience. The role involves end-to-end administration of employee leaves of absence, ensuring compliance with federal, state, and local laws while providing an exceptional employee experience.
Requirements
- 5+ years of dedicated leave administration experience supporting U.S. employees.
- Experience independently managing end to end leave administration for a multi state employer.
- Strong working knowledge of FMLA, ADA, CFRA, PWFA, USERRA, state paid family and medical leave programs, and other applicable leave laws.
- Experience partnering with third party leave administrators such as Sparrow, Sedgwick, Lincoln Financial, The Hartford, or similar vendors.
- Strong understanding of the intersection between leave administration, payroll, benefits, and HR operations.
- Excellent organizational skills and attention to detail with the ability to manage multiple concurrent leave cases.
- Exceptional written and verbal communication skills with a high degree of empathy and professionalism.
- Ability to exercise sound judgment while handling confidential and sensitive employee information.
- Comfortable working independently in a fast paced, high growth environment.
Nice To Haves
- Experience supporting organizations with 500+ employees.
- Experience using Rippling or a similar HRIS.
- Experience improving leave processes, documentation, or operational workflows.
- Experience partnering closely with Employee Relations teams on complex leave and accommodation cases.
Responsibilities
- Serve as the primary point of contact for employees navigating leaves of absence, providing timely, compassionate, and knowledgeable guidance.
- Manage the full lifecycle of employee leaves from intake through return to work, including medical, parental, family care, personal, military, and other protected leaves.
- Partner closely with our third party leave administrator (Sparrow) to ensure accurate case management, documentation, and employee support.
- Review leave documentation and coordinate next steps while ensuring compliance with applicable federal, state, and local regulations.
- Coordinate accommodations and return to work processes in partnership with Employee Relations and People Business Partners, including fitness for duty documentation and workplace accommodations where applicable.
- Partner with Payroll and People Operations to ensure accurate pay, benefits, and employment status throughout each leave.
- Maintain accurate records and documentation within Rippling and other internal systems.
- Respond to employee and manager questions regarding leave policies, eligibility, timelines, and processes.
- Monitor active leave cases and proactively manage key milestones, deadlines, and required communications.
- Identify opportunities to improve workflows, documentation, templates, and automations that increase efficiency and enhance the employee experience.
- Support reporting, audits, and compliance activities related to leave administration.
Benefits
- This is a 1099 contract position, and as such, does not include benefits provided to full-time employees.
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
