Leasing Specialist

Avanath•Portland, OR

11h•Onsite

About The Position

Avanath is a property management company focused on providing affordable housing for the workforce. The Leasing Specialist role is responsible for leasing, marketing, and maintaining positive resident relations within the community. This role requires a high degree of professionalism and positive engagement with residents and staff, with a strong sense for creating community and going the extra mile to ensure positive experiences. Success is driven by building relationships with residents, vendor partners, and regulatory/social services. The role also involves an authentic and professional attitude when addressing concerns, utilizing organizational support services and senior leadership. Active listening and a positive approach are integral to ensuring residents and staff feel seen, heard, and valued.

Requirements

Passion for providing exceptional customer service.
2+ years of sales and/or customer relations experience
Solid computer knowledge, Windows (Word, Excel), internet, and e-mail
Working knowledge of Yardi Voyager Property Management software

Nice To Haves

Low-income housing and tax credit experience is highly desired.
Bilingual (English & Spanish) highly desired.
Thrives in a fast-paced environment.
Flexible schedule that may include evenings and weekends.

Responsibilities

Greet and qualify all prospects.
Record all telephone and in-person visits on guest cards.
Inspect models and available “market-ready” units and communicate related service needs to the Community Manager.
Demonstrate community and apartment/model features and benefits to prospects, applying product knowledge to their needs and closing the sale.
Have the prospect complete the application and secure a deposit according to company procedures and Fair Housing requirements.
Update the availability report and process applications for approvals.
Ensure the apartment is ready for the resident to move in on the agreed date.
Immediately follow up on prospects that did not close and attempt to close the sale again. Refer them to sister communities if unable to meet their needs.
Secure new resident signature(s) on appropriate paperwork prior to move-in and orient new residents to the community.
Assist in monitoring renewals, distributing and following up on renewal notices.
Accept rental payments.
Type leases, complete appropriate paperwork, and input information on the Yardi System accurately and in a timely manner.
Maintain current resident files.
Distribute all company or community-issued notices.
Maintain accurate monthly commission records on leases and renewals for bonus purposes.
Assist the management team with other various tasks as required.
Consistently implement policies of the community.
Receive all telephone calls and in-person visits, listening to resident requests, concerns, and comments.
Quickly complete maintenance service requests and inform the maintenance team.
Answer resident questions about the community, repairs, rent, rules, etc., and follow up if unable to respond immediately.
Ensure all maintenance repairs are handled satisfactorily by contacting residents with completed Service Requests daily.
Maintain open communication with the Community Manager and Maintenance Supervisor.
Contribute to the cleanliness and curb appeal of the community.
Assist in planning resident events and participate as a host.
Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, and all other laws pertaining to the apartment industry.
Manage compliance file maintenance under the direction of the Compliance department and the Community Manager, where applicable.