Lease Operations Administrator
About The Position
Speed Bay Warehouse Solutions is seeking an experienced Lease Operations Administrator to lead lease administration and CAM charge and pool setup for a growing portfolio. This role owns the accuracy and integrity of lease data from setup through CAM charge and pool setup, and builds and refines the processes that support the accounting and leasing teams. This individual will also provide day-to-day leadership within the lease administration function, with potential future oversight of an offshore team as the portfolio scales. The ideal candidate brings 3-5 years of lease administration or property accounting experience, strong fluency in CAM (Common Area Maintenance) charges and CAM pool setup, and the judgment to operate independently and drive process improvement with minimal oversight.
Requirements
- 3-5 years of experience in lease administration, commercial real estate accounting, or property accounting, with hands-on CAM experience
- Strong working knowledge of CAM (Common Area Maintenance) charges, CAM pool setup, and lease abstraction.
- Demonstrated ability to build, document, and improve processes and workflows with minimal direction.
- Proficiency in Yardi or similar property management/accounting systems.
- Strong organizational, analytical, and problem-solving skills with high attention to detail.
- Excellent written and verbal communication skills, with the ability to work cross-functionally and operate independently.
- Bachelor's degree in Accounting, Finance, Real Estate, or a related field preferred.
Nice To Haves
- Prior experience supervising, training, or mentoring team members strongly preferred; comfort managing remote or offshore team members a plus.
Responsibilities
- Review and abstract commercial lease agreements, independently resolving ambiguous or non-standard lease terms.
- Own CAM charge calculations and CAM pool setup, ensuring accuracy and compliance with lease terms; support the Property Accounting Manager with data and documentation for annual CAM reconciliations and true-ups.
- Accurately input and maintain lease data in Yardi, ensuring alignment with lease terms and flagging discrepancies before they become downstream issues.
- Maintain organized, audit-ready lease files and supporting documentation.
- Design, document, and continuously improve lease administration workflows and standard operating procedures as the portfolio scales.
- Identify opportunities to streamline lease setup, CAM charge and pool setup, and leasing commission processes, and implement solutions with minimal oversight.
- Serve as the go-to subject matter expert on Yardi lease setup and CAM charge and pool setup methodology for the accounting and leasing teams.
- Supervise, train, and mentor lease administration staff, reviewing their work for accuracy and completeness.
- Support onboarding and ongoing development of team members, with potential future oversight of an offshore lease administration team.
- Set priorities and manage workload distribution across the lease administration function.
- Partner with the accounting and leasing teams to resolve complex lease setup and accounting questions.
- Oversee the leasing commission process, including invoice review and payment processing.
- Support month-end close activities and provide lease-related analysis to the Property Accounting Manager as needed.
- Partner with the Leasing Manager on the setup and administration of new leases.
Benefits
- Competitive salary and bonus structure.
- Comprehensive medical, dental, vision, and life insurance.
- 401(k) plan.
- Growth opportunities within a thriving real estate company.
- Opportunity to build and lead Speed Bay's lease administration function as the portfolio grows.
- A collaborative and supportive work environment.
- PTO and paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
