Lease Administrator - Brooklyn, NY

Rose Associates Inc.•New York, NY

3d•$31 - $31•Onsite

About The Position

Rose Associates is seeking a detail-oriented and organized Lease Administrator to oversee the lease administration process, ensuring precision, compliance, and the smooth management of documentation. This role is crucial for maintaining the integrity of lease agreements and supporting the dynamic community within our properties. The position requires a strong understanding of real estate operations and excellent communication skills.

Requirements

High school diploma or equivalent
A minimum of 1 year experience with residential real estate lease administration.
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and multitasking abilities
Ability to work both independently and as part of a team.
Proficiency in navigating computers and property management software, to include Microsoft Office, On-Site, and Yardi.
Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
Work authorization (required).
Must be able to work weekends (Saturdays and Sundays).

Nice To Haves

Familiar with NYC Rent Stabilization laws a plus.

Responsibilities

Oversee the entire process of preparing, reviewing, and executing lease agreements, ensuring completeness, accuracy, and legal compliance of all lease documents while maintaining organized and up-to-date lease files that are in adherence with company policies.
Act as the primary point of contact for tenants, addressing inquiries, facilitating renewals, and handling modifications.
Effectively communicate lease terms and proactively address concerns, and coordinate thorough lease renewal processes, including tenant negotiations, and manage terminations with a focus on compliance and required documentation.
Monitor and track rent payments, ensuring they are collected in a timely and accurate manner. Handle rent adjustments, concessions, and various financial aspects related to lease agreements.
Review vacancy leases for accuracy and completeness, abstract and interpret residential lease documents, and process resident move-ins/move-outs, including security deposit refunds, annual apartment registrations and generation of lease renewals, while diligently tracking and following up on lease expirations.
Maintain precise records in the lease management software, and proficiently generate reports and analytics regarding lease status, expirations, and financial performance.
Stay well-informed about local, state, and federal regulations impacting lease agreements. Collaborate with legal counsel when addressing legal matters related to leases.
Foster seamless communication and coordination with property management teams, providing valuable support in resolving tenant concerns and inquiries related to lease terms.
Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
Position may be required to perform duties outside their normal responsibilities as needed.