Lease Administrator

O'Reilly Auto Parts • Headquarters, KY

25d

About The Position

The Lease Administrator is responsible for the daily monitoring and facilitation of Tenant and Landlord obligations, third-party communications, and internal reporting for all properties within an assigned geographical area throughout the lifecycle of each property. The role works with Landlords, Store Management, Facilities Maintenance, and internal real estate stakeholders to manage lease obligations, property repairs, lease documentation, important dates, and property transitions.

Requirements

• College or vocational training with an emphasis on business, or equivalent work experience.
• At least four years of clerical and office organization experience.
• At least two years of real estate or property management experience.
• Computer literacy and administrative and customer service skills.
• Proficiency with Word and Excel.
• Organizational and problem-solving skills.
• Dependability and the ability to convey information through written and spoken communication.
• Ability to work independently, multitask, prioritize, and meet deadlines.

Nice To Haves

• Bachelor’s degree in Business or Accounting, or equivalent work experience.
• At least five years of commercial real estate leasing and property management experience.
• Property management experience with knowledge of general maintenance.
• Strong customer service skills.
• Lease interpretation and negotiation skills, along with written and verbal communication skills.
• Proficiency in Word and Excel and comfort using various software systems.
• Excellent organizational and administrative skills.

Responsibilities

• Communicate with Landlords, Store Management, and Facilities Maintenance about maintenance repairs; submit work orders and track them through completion.
• Prepare and send lease default correspondence to Landlords, follow up on completion and remedies, and work with the Supervisor and Corporate Counsel on recourse as needed.
• Track critical lease dates, including option notices, expiration dates, landlord warranties, and rights to purchase and terminate; review real estate reports and follow up with team members for current lease status.
• Review and prepare lease documentation and correspondence, including extension letters, modifications, consents, new ownership and address changes, requested insurance certificates, Estoppels, SNDAs, and first right of refusal analyses.
• Monitor property expansions and additions for required consents and commencement of rent.
• Monitor expiring properties, coordinate exit walkthroughs with Landlords, review and negotiate deferred maintenance responsibilities under the lease, and prepare Release and Termination Agreements.
• Review zoning and right-of-way notices for impacts to store properties, communicate with store operations and Landlords, and track progress.
• Coordinate with Facilities Maintenance on bids and pricing for economical repairs on surplus properties, obtain approvals, and process payments.
• Serve as liaison between Landlords and the O’Reilly team regarding repair and maintenance of property damage caused by casualty, and track work through completion.
• Perform other duties and special projects as required by the RE Portfolio Supervisor, Property Manager, or Director of Property Management.

Benefits

• Competitive wages and paid time off.
• Stock Purchase Plan and 401(k) with employer contributions starting day one.
• Medical, dental, and vision insurance, with an optional Flexible Spending Account (FSA).
• Team Member Health/Wellbeing Programs.
• Tuition Educational Assistance Programs.
• Opportunities for career growth.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree