Lease Administrator

WSP • Ephrata, PA

10d

About The Position

WSP USA is currently seeking a Lease Administrator (Coordinator, Real Estate Management) to support our Real Estate Management team. This role involves abstracting and administering commercial lease agreements, managing lease data, processing rent payments, and coordinating with landlords and internal teams. The Lease Administrator will be responsible for ensuring data integrity, monitoring critical lease dates, and supporting regional directors with lease-related information.

Requirements

• High School Diploma
• Minimum 3 years of commercial lease abstraction or property administration work experience
• Knowledge and experience with commercial real estate lease agreements
• Ability to interpret and abstract lease information
• Ability to process volumes of data requiring strong attention to detail and accuracy
• Computer proficiency and ability to learn new management information systems quickly
• Strong organization, communication, time management, and problem-solving skills
• Strong attention to detail

Responsibilities

• Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. rentable area), business, legal and financial agreements and obligations, terms and conditions.
• Enters and maintains lease agreement information within lease management database.
• Responsible for data integrity of lease information.
• Maintains and updates lease activities (new leases, renewal/extensions, terminations, etc.) in global lease database.
• Maintains records of all lease agreements, including copies of all fully executed agreements and correspondence with landlords.
• Set up and maintain suppliers/vendors and coordinate required forms in compliance with WSP policies for payment(s).
• Prepare and draft notices to landlord in accordance with the lease for critical lease options.
• Reviews and monitors critical lease dates.
• Reviews lease documents, including Leases, Amendments, Estoppels, SNDAs, etc. to ensure accuracy.
• Supports regional directors with requested lease information (costs, dates, etc.) upon request, as well as lease abstract.
• Updating Landlord and Management Company contacts.
• Coordinating maintenance needs with landlords on behalf of client.
• Coordinating move-in and move-out requirements in accordance with the lease with team.
• Coordinate Certificates of Insurance and updated COIs as needed.
• Report writing and distribution as required.
• Review monthly rent invoices for accuracy and work with landlords and Accounts Payable team to remedy any variances.
• Generate monthly reports to process rent payments and ad hoc payments on behalf of the client.
• Prepare monthly rent roll reports, make adjustments to rent information and pay retroactive payments to reflect changes in factors including but not limited to operating costs, base rent.
• Manage subtenant/income payments and delinquency.
• Provide year-end reconciliations to subtenants for true-up payment.

Benefits

• Coverage related to medical, dental, vision, disability, and life
• Retirement savings
• Paid sick leave
• Paid vacation (or other personal time)
• Paid parental leave
• Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED