Lease Administrator (Remote)

Harbor Freight•Calabasas, CA

1d•Remote

About The Position

Harbor Freight Tools’ Lease Administration Team is responsible for timely abstraction and maintenance of executed lease documents, timely payment of monthly rents and other expenses, and timely processing of annual reconciliations. The Lease Administrator coordinates charges, expenses, and credits with landlords and works directly with Jr. Lease Administrators and Sr. Lease Administrators on various tasks and responsibilities. The role follows leasing activity procedures and guidelines and ensures work is handled in accordance with HFT internal policies. The position includes staff supervision and development, specifically training junior lease administrators and supervising portions of their work product. It has no decision-making authority and requires no travel. The position is remote and may be performed from anywhere. The anticipated pay range is $25.43–$38.08 per hour, depending on location, knowledge, skills, education, and experience.

Responsibilities

Abstract new leases and lease amendments.
Review, analyze, and interpret lease language to process CAM, tax, and insurance reconciliations, including obtaining supporting documentation, analyzing and disputing charges as necessary, resolving disputes, preparing check requests, and reconciling tenant ledgers.
Review proposed lease amendments and estoppel certificates to confirm accuracy.
Process monthly base and additional rents, including researching, analyzing, disputing, or confirming CPI adjustments when applicable.
Prepare check requests and credit memos.
Work with the HFT finance department regarding accruals and accounts payable and accounts receivable payment coding.
Assist with new store setup, including utilities and obtaining insurance certificates.
Train junior lease administrators and supervise portions of their work product.
Balance tenant ledgers.
Process ownership changes and landlord contact changes.
Maintain executed documents tracking.