Lease Administrator

Worldwide Flight Services, Inc. • Dallas, TX

1d

About The Position

The Commercial Lease Administrator supports the administration of a portfolio of commercial real estate leases and related agreements. This position maintains lease records, tracks critical dates, processes lease documentation, and assists with lease-related financial and reporting activities. The role works closely with Real Estate, Finance, Legal, and Operations teams to help ensure compliance with lease obligations and data accuracy. The ideal candidate is highly organized, detail-oriented, and interested in developing a career in commercial real estate and lease administration.

Requirements

• Minimum 5 years of administrative support, contract administration, office management, or related business experience required.
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams required.
• Demonstrated ability to manage large volumes of records, documents, and data with a high degree of accuracy.
• Strong organizational, analytical, and problem-solving skills.
• High School Diploma.

Nice To Haves

• Minimum 3 years of experience supporting accounting, accounts payable, billing, invoicing, budget tracking, or financial recordkeeping activities preferred.

Responsibilities

• Maintain accurate lease records and electronic lease files.
• Abstract key lease terms and enter data into lease management systems and databases.
• Track critical lease dates, including expirations, renewals, rent adjustments, insurance requirements, and notice periods.
• Monitor rent schedules, percentage rent reporting, operating expense reconciliations, and other lease-related charges.
• Review invoices and supporting documentation for lease obligations.
• Assist with rent billing and payment tracking.
• Maintain accurate financial and contract records in company systems.
• Serve as a point of contact for landlord inquiries regarding lease administration matters.
• Ensure all appropriate approvals are received and recorded for each transaction.
• Support internal and external audits by gathering lease documentation and responding to information requests.
• Assist with data entry and document management projects.
• Support special projects related to lease administration, real estate transactions, and portfolio management.

Benefits

• Access earned pay in advance through the DailyPay app.
• On-the-spot awards through the Awardco Platform, including gift cards.
• Multiple medical care options for full- and part-time employees.
• Travel discounts, pet insurance, discount shopping, and more through WFS Employee Extras.
• Wellness programs offered to all employees.
• 401(k) program.
• Internal mobility and transfer opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED