Lease Administrator

Lincoln Property Company•Nashville, TN

14h•Onsite

About The Position

Under close supervision, the Lease Administrator handles the routine and daily work of the lease administration department. This role interfaces with other offices, disciplines, and clients to relieve the Leasing Manager of administrative detail relating to lease information. The position involves preparing and verifying lease abstracts, updating database systems, establishing and maintaining relationships with portfolio contacts, and handling general administrative duties. The role requires excellent attention to detail, strong communication and problem-solving skills, and an understanding of the lease administration process.

Requirements

High School Diploma or general education degree (GED) required.
At least 2 years of experience in database administration or equivalent commercial real estate experience.
Excellent communication skills with the ability to effectively communicate with all levels of the organization, tenants, clients, and vendors.
Excellent attention to detail including the ability to proofread documents for completion and accuracy.
Ability to read and interpret legal documents including lease agreements and amendments, subordination agreements, and title commitments.
Excellent software skills, including Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, or MRI).
Ability to operate database system.
Ability to learn new specialty lease administration software.
Strong interpersonal and problem solving skills.
Understanding of lease administration process.
Strong comprehension of mathematical concepts.
Selected candidate will be required to pass a criminal history background check.
Proof of eligibility to work in the United States.

Nice To Haves

Associates Degree or higher preferred.
Property Management or Real Estate Accounting experience preferred.

Responsibilities

Prepare and/or edit lease abstracts for accuracy.
Verify and transfer data from paper/electronic formats into database systems.
Update existing data.
Retrieve data from the database or electronic files as requested.
Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
Verbal and written communication with client, landlords, legal counsel and other related vendors.
Participate in team meetings and assist in the preparation of individual annual goals.
Attend seminars/training courses as required.
Handle other duties as assigned by Leasing Manager.
Maintain daily lease document tracker.
Monthly production and tracking reporting.
Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
Process client specific reporting requirements.
Create and maintain database of all properties in portfolio.