Lease Administrator/Property Manager

Shoptikal•Green Bay, WI

11d•Onsite

About The Position

Manage and oversee the administration for Fielmann USA’s real estate portfolio records, including all asset purchase agreements associated with merger & acquisition (M&A) purchases. Ensure compliance, accuracy, and tracking of financial transactions related to leases. Maintain compliance with all cross-functional lease terms, maintain accurate lease records, and support financial and operational lease management. Track and maintain all expirations, renewal options, and other critical dates. Coordinate all facilities work required by landlord.

Requirements

Bachelor’s degree in business administration or equivalent work experience
5+ years’ experience in financial analysis, lease administration or commercial property accounting
Demonstrated understanding of contracts and lease documents
Ability to understand and interpret complex lease terminology
Exceptional analytical, problem solving and decision-making skills
Strong planning and organizational skills
Demonstrated ability to act decisively and facilitate and implement ideas and solutions
Strong verbal and written communication skills
Experience with store design and construction
Proficient in Microsoft Office Suite of programs
Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
Able to sit or stand for extended periods of time
Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
Able to read and write at a high school graduate level
Able to lift 10 to 20 pounds
Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
Able to travel independently to support Company objectives and personal development

Responsibilities

Serve as liaison between Fielmann USA store banners and landlord to facilitate communication
Review, interpret, and manage lease agreements to ensure compliance with contractual obligations, managing dates and documentation for lease renewals, terminations, landlord correspondence and other tracking as required
Communicate required lease information and lease obligations with internal business partners and landlords
Maintain file for each property to include lease, amendments, and other required documents
Maintain leasing software. Ensure accurate and current dates, rents, rent escalations expirations, renewal dates, Triple Net (NNN) expenses and points of contact are in lease query
Maintain files and leases for each M&A property
Track and coordinate with the finance department for payment of any hold-back or retention payments for M&A transactions
Work with internal business partners to resolve lease related issues
Conduct Common Area Maintenance (CAM) reconciliations with landlords and work with finance department to align proper payment and/or reimbursements
Verify any monthly changes to payees, base rent or NNN charges as part of the monthly rent roll process with accounting
Track lease renewals more than 1 year in advance to provide adequate time for proper negotiations on each individual center
Track tenant improvement allowance reimbursement
Negotiate and draft, with legal department assistance, Amendments to Lease for improved business terms for existing locations
Assist with research and presentation on special projects
Provide analysis of maintenance expense areas and service provider performance
Serve as liaison for coordinating landlord work for all store banners
Facilities and property management of the Green Bay, WI corporate office
Be available on 24-hour call for all emergency issues with centers, corporate office and optical lab
Determine strategic direction on lease renewals
Review lease documents for upcoming renewals and identify opportunities for beneficial amendments related to lease language
Negotiate terms for renewals that are in line with pre-approved strategic direction
Route negotiated lease renewals through approval and signature process
Review and approve landlord requests to tenant (e.g., estoppels, SNDA, and consent requests) and obtain appropriate approvals