Lease Administration (Back Office Support) - Global Industrial

Genuine Parts Company•Atlanta, AL

4d•Onsite

About The Position

The Lease Administrator will perform lease administration functions to ensure real estate financial obligations are met and lease terms are in compliance.

Requirements

Bachelor’s degree in business, accounting, real estate, or similar field
3 to 5 years of commercial real estate, lease administration and/or paralegal experience
Highly proficient computer skills, particularly Microsoft Office package
Advanced understanding of complex real estate lease terminology
Ability to maintain excellent organization skills and high level of attention to detail and accuracy
Ability to work independently, think critically and demonstrate ownership of job tasks
Superior interpersonal skills, negotiating skills and problem-solving ability
Excellent verbal/written communication skills
Strong team player with ability to interact with all levels of staff within the company

Nice To Haves

PeopleSoft and/or CoStar experience preferred (or comparable experience)
Notary preferred.

Responsibilities

Works with supervisor/manager to develop new process and procedures for the Lease Admin team
Leads special projects and department initiatives
Act as the point person for Landlords and respond to all questions/inquiries
Draft lease documents (amendments, renewals, terminations, assignments, (sub)leases), lease correspondence and notices to landlords; ensure that productive landlord and (sub)tenant relationships are maintained (keeping Landlord apprised of Tenant notice address) in accordance with lease and (sub)lease agreements
Review and analyze leases, amendments and other documents in response to inquiries from (and provide recommendations to) Real Estate Director and Real Estate Managers to drive innovation and cost-effective strategic solutions for retail store and distribution operations
Interpret and analyze lease language and offer advice to field operations management regarding contractual rights and duties for property maintenance / repair, permit compliance or other affirmative obligations between Landlord and Tenant; offer expertise to all other levels of staff within company (including Legal, Risk Management, HR and Environmental Health / Safety) as needed
Audit documents such as invoices, statements, amendments to leases and other correspondence from landlords or third parties as well as data from internal (payables) and external (real estate tax authority) resources to determine accuracy of charges under tenant leases, and proactively determine credits due to any excess prepaid expense reimbursements (where applicable due to capped or overestimated tenant liability)
Negotiate reductions in expenses and reconcile accounts with the property manager or landlord by stated lease timeframes while maintaining a healthy line of communication
Review, process lease-related documents (new leases, amendments, notices) for signature, track status of documents pending final execution, and distribute completed originals to all parties
Abstract and upload lease-related documents in Costar, and maintain integrity of Costar contract data, including changes or modifications to premises, pro-rata share, rental obligations, payment information or landlord and (sub)tenant contact information
Manage Costar database to ensure records for Landlords and other Lease vendors remain current, including changes to address, payment and 1099 tax reporting information, real property ownership and contact information, and obtain appropriate backup documentation prior to making payee or other lease-related record changes
Respond to landlord, field management and third-party requests for COIs, SNDAs, Estoppels or other lease-related Tenant document obligations
Prepare and process monthly rent charges and payment request information, and ensure prepaid operating expense reconciliation and reimbursements are documented, scheduled and processed in time to meet applicable payment deadlines; process rent abatements or obtain (and submit for deposit) cash refunds for security deposits, overpaid rent or repair costs incurred by Tenant (if subject to Landlord reimbursement)
Generate and distribute various real estate related reports to the Director-Real Estate and the Real Estate Managers (i.e. payment activities, expense savings, landlord expenses and other ad hoc reporting)
Interact and work closely with leadership from the Real Estate, Accounting and Strategic Business/Transformation teams at GPC and our subsidiaries.
Other duties as assigned