Lease Administration Associate

CI Financial•New York, NY

5d•$120,000 - $145,000•Hybrid

About The Position

Corient’s Global Real Estate and Workplace team (GREW) is part of our Global COO group and supports our Wealth Advisory, Asset Management, Client Solutions, and corporate teams to realize and execute on real estate and workplace initiatives to elevate the employee and client experience and drive business value. Our primary purpose is to create safe, sustainable, functional, and elegant space to meet the business needs of our teams. We are seeking a detail-oriented Lease Administrator to play a key role in overseeing lease administration across a global portfolio of approximately 100 commercial locations, ensuring accuracy, compliance, and operational consistently throughout the lease lifecycle.

Requirements

5+ years of experience in lease administration, lease accounting, commercial real estate, property management, or a related role
Strong working knowledge of commercial lease agreements and common lease terms, lease administration and accounting standards
Experience operating within SOX-controlled environments and supporting audit requirements
Proven ability to manage complex lease data with a high degree of accuracy and attention to detail
Diligence and accuracy in financial and data management.
Proficient in Microsoft Office (Word and Excel) and Yardi
Strong written and verbal communication skills
Bachelor’s degree (Business, Real Estate, or related field preferred)
Must be 18 years of age or older.
Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

Nice To Haves

International experience a plus

Responsibilities

Responsible for reviewing, tracking, and administering lease documents across the commercial portfolio. Ensure all leases are properly documented, compliant, and accurately reflected in the systems, while supporting GREW, and accounting with timely, accurate lease data.
Manage transaction processing for accounts payable functions including timely and accurate disbursement of payments and maintaining business processes that promote operational effectiveness on behalf of GREW.
Partner closely with leasing, third-party lease administration team, finance, and external real estate partners and landlords to manage lease records, commencement processes, and controls in accordance with ASC 842, SOX, and internal governance standards, local regulations, tax requirements and internal billing policies.
Maintain accurate financial records by updating real estate systems with rent adjustments, tracking security deposits, and managing subtenant rent collections.
Review client invoices against lease requirements, verify calculations, and collect supporting documentation from landlords or billing authorities.
Review final invoices against lease requirements, ensuring that invoices are in compliance with lease, verify calculations, and collect supporting documentation from landlords or billing authorities. Ensure that invoices have proper approvals consistent with the firm’s policies and procedures.
Verify, reconcile, and process rent and property invoices, ensure timely payments, resolve discrepancies, and maintain compliance with lease terms and internal policies.
Oversee rent billing, collections, and lease exit processes including producing and distributing monthly rent statements and assisting with the invoices and collection from building tenants.
Work with leasing and third-party lease administration team to implement new and existing landlords and vendors for billing.
Track and manage critical lease dates (renewal notices, expiration dates, lease commencement, rent commencement, option exercise deadlines, CAM reconciliations, security deposits)
Administer and monitor critical dates in accordance with real estate lease agreements.
Conduct desktop audits of Year-End Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve discrepancies
Request and collect outstanding landlord security deposits.
Track, request, and obtain outstanding landlord Year-End reconciliations.