Lease Administration

Aston Carter•San Jose, CA

22h•Hybrid

About The Position

We are seeking a skilled Lease Administration Analyst to join our Property & Facilities Management team in San Jose, CA. This role involves conducting reconciliations for small to medium-sized clients to ensure operating expenses align with lease terms, and upholding the integrity of a real estate portfolio data for a large, complex global portfolio of clients.

Requirements

Minimum of 5 years' experience in leasing asset management.
Experience revising portfolios and invoices, particularly in a global data center portfolio.
Experience in commercial real estate, reviewing invoices, purchase orders, and contracts.
Knowledgeable in reviewing rent invoices.
Experience in accounts payable and purchase orders, as well as lease administration.

Nice To Haves

Commercial real estate experience is a plus.
Experience in data center space is advantageous.
Proficiency with spreadsheets, including creating formulas and running reports using Google Suites.
Experience with reporting tools such as Looker Studio or Power BI.
Salesforce experience is beneficial.
A bachelor's degree is preferred but not mandatory.
Self-starter with excellent problem-solving skills.

Responsibilities

Conduct reconciliations to ensure operating expenses comply with lease terms.
Uphold the integrity of real estate portfolio data for a global portfolio of clients.
Assist asset managers in reviewing invoices and contractual terms.
Manage the Purchase Order lifecycle for leased asset portfolios, including requesting, tracking, and monitoring POs.
Serve as the primary point of contact for Accounts Payable inquiries and validate invoices meet contractual terms.
Resolve or escalate billing discrepancies to the Asset Manager.
Monitor and report on invoices to ensure billings align with vendor obligations and financial terms.
Collect, track, and maintain industry certifications from leased service providers to ensure compliance.
Ensure service providers adhere to regulatory and internal operational standards.
Provide ad hoc contract review support to ensure vendor contracts align with operational requirements.
Deliver reporting to the lease asset management team regarding vendor compliance and status.