Lease Administration Analyst

ARLP GS LLC•Rye, NY

8d•$65,000 - $75,000

About The Position

Acadia Realty Trust (NYSE:AKR) is seeking a seasoned Lease Administration Analyst to join their team. This role is crucial for maintaining the accuracy and integrity of the company's lease portfolio and supporting various departments with precise lease data. The ideal candidate will have extensive experience in lease administration, a strong understanding of lease terms and compliance, and the ability to adapt to a fast-paced environment. Proficiency or enthusiasm for using AI tools to automate tasks, improve quality control, and increase output is highly preferred. In the first year, a successful candidate will take full ownership of the tenant expense reconciliation cycle, streamline a manual workflow using AI tools, and become a go-to resource for lease interpretation.

Requirements

Bachelor’s degree required
Minimum of 3-5 years of lease administration experience, preferably in retail properties
Strong knowledge of lease terms, legal language, and financial components.
Proficiency in lease administration software (e.g., MRI, JDE, Yardi, or similar).
Excellent attention to detail and organizational skills.
Ability to work independently and manage multiple priorities.
Thrives in a collaborative, detail-oriented team environment where accuracy, ownership, and continuous improvement are core values.

Nice To Haves

Experience using AI tools (e.g., Claude, ChatGPT, Microsoft Copilot) in a professional workflow.
Ability to prompt AI agents effectively to produce lease abstracts, billing drafts, or variance analyses.
Comfort reviewing, validating, and correcting AI-generated outputs before final submission.
Interest in helping shape and document AI-assisted workflows as the team scales this capability.

Responsibilities

Calculate and prepare tenant billings for Common Area Maintenance (CAM), Insurance, Utilities, and Real Estate Taxes using MRI.
Conduct analytical reviews comparing current and prior year expenses, providing clear explanations for variances.
Maintain organized and uniform billing support files according to departmental guidelines.
Research and analyze billing details and lease language to resolve tenant questions and disputes, including CAM and Tax audits.
Ensure timely revisions or escalate issues to the supervisor before due dates.
Partner with Accounting, Leasing, Tenant Coordination, Property Management, and Legal departments to interpret lease terms and address tenant-related matters.
Abstract, interpret, input, and analyze lease agreements, amendments, assignments, and other legal documents.
Ensure billing accuracy and compliance with lease terms, including appropriate charge types, MRI expense pool setups, and calculation methods.
Prepare and maintain weekly work status schedules for management review to ensure effective prioritization.
Regularly review tracking schedules to ensure timely completion of reconciliations.