Lease Administration Analyst

Aston Carter • San Jose, CA

4d • $24 - $25 • Hybrid

About The Position

As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses align with lease terms. You will uphold the integrity of a real estate portfolio data for a large, complex global portfolio under limited supervision. This role involves assisting asset managers in reviewing invoices and contractual terms.

Requirements

• Minimum of 5 years of experience in lease administration and asset management.
• Experience in real estate, accounting, accounts payable (AP) and receivable (AR), and financial accounting.
• Proficiency in reviewing portfolios and invoices.
• Knowledge of reviewing rent invoices and lease administration.
• Experience in financial analysis and property management.

Nice To Haves

• Experience in commercial real estate and the data center space.
• Proficient with Google Suites, including spreadsheet management and reporting tools like Looker Studio and Power BI.
• Salesforce experience is a plus.
• Self-starter with strong organizational skills.
• Preferred bachelor's degree, though open to equivalent experience.

Responsibilities

• Conduct reconciliations to ensure operating expenses comply with lease terms.
• Maintain the integrity of real estate portfolio data for large, complex global clients.
• Assist asset managers in reviewing invoices and contractual terms.
• Manage the Purchase Order lifecycle for leased asset portfolios, including requesting, tracking, and monitoring POs.
• Serve as the primary point of contact for Accounts Payable inquiries and validate invoices against contractual terms.
• Resolve or escalate billing discrepancies to the Asset Manager.
• Monitor and report on invoices to ensure billings align with vendor obligations and financial terms.
• Collect, track, and maintain industry certificates from leased service providers to ensure compliance.
• Ensure service providers adhere to regulatory and operational standards.
• Support ad hoc contract reviews to ensure vendor contracts align with operational requirements.
• Deliver reporting to the lease asset management team concerning vendor compliance and status.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree