Lead Student Activity Funding Assistant

Chapman University Careers•Irvine, CA

20h

About The Position

In support of the Student Affairs Learning Outcomes and under the direction from the Manager, Student Activities, the Lead Student Activity Funding Assistant supports with the internal and/or external aspects of student funding as well as team leadership for the Student Activity Fee Advisory Committee (SAFAC). The Lead Student Activity Funding Assistant is a member of the Department of Student Engagement and the Division of Student Affairs.

Requirements

Strong attention to detail and problem-solving skills.
Demonstrated effective written and oral communication skills.
Ability to exercise initiative and work independently.
Knowledge or experience with university policies and procedures.

Responsibilities

Assist with compiling necessary funding application materials, agendas, and minutes for weekly SAFAC review.
Actively monitor PantherConnect and Submittable for funding application submissions.
Document funding application information in Excel for record keeping purposes.
Notify all individuals, organizations, and departments as to the funding decisions made by SAFAC.
Meet with and respond to general inquiries from students, staff, and/or faculty.
Assist with budget reconciliation on a weekly or monthly basis (may be more frequently as requested by supervisor).
Attend student funding meetings of and take minutes for SAFAC.
Review/submit Non-PO and budget transfer payment requests to ensure all necessary documentation is attached and accurate for Financial Services processing.
Actively monitor PantherConnect for payment request submissions.
Document payment request information in Excel for record keeping purposes.
Meet regularly with representatives from Accounts Payable to review active expenditures.
Assist with training, team development, and schedule coordination for 2-4 Student Activity Funding Assistants in respective team.
Communicate effectively both in person and through email with students and student/campus organizations on proper utilization of funding, university fiscal policy, SAFAC funding criteria, and missing information.
Maintain understanding of university and fiscal policy.
Attend weekly meetings with supervisor.
Participate in and contribute to Department of Student Engagement programs, services, experiences, and resources as determined by supervisor.
Maintain positive working relationships with campus partners from academic/administrative departments (University Financial Services, Purchasing, etc.).
Use Panther Connect, SharePoint, and other university systems appropriately and as required.
Other duties as assigned.