Lead Records Associate (Law Firm)

SPS • Baltimore, MD

21h • Onsite

About The Position

We're looking for a detail-oriented Lead Records Associate to oversee daily records operations and ensure case files and documents are accurately organized, maintained, and accessible. This role supports attorneys and staff while maintaining secure and efficient records processes. Accurate records management helps legal teams stay organized and productive. Your attention to detail and discretion ensure attorneys and staff can quickly access the information they need.

Requirements

• High school diploma or equivalent required
• 2+ years of records management, legal records, document services, or related experience preferred
• Strong organization, attention to detail, and communication skills
• Experience with scanning, electronic databases, and data entry
• Ability to multitask, prioritize, and work independently
• Ability to lift and carry files and boxes up to 30 lbs.
• Ability to walk, bend, reach, and stand as needed
• Ability to perform frequent filing, scanning, and data entry

Nice To Haves

• college degree preferred
• Previous lead or training experience preferred

Responsibilities

• Open, index, organize, scan, and maintain case files and records
• Upload documents to electronic databases and maintain accurate records
• Maintain secure and organized file rooms and storage areas
• Retrieve records and assist attorneys and staff with records requests
• Prepare files for closing, off-site storage, and secure disposal
• Coordinate daily records activities and support team workflow
• Train and mentor interns or student assistants
• Assist with trial binders, exhibits, and external records requests
• Provide reception or mailroom coverage as needed
• Handle confidential information with discretion and follow firm procedures

Benefits

• Medical
• Dental
• Vision
• HCFSA
• DCFSA
• HSA
• Commuter Transit and Parking Pre-Tax Plans
• Supplemental Life Insurance
• Accident Insurance
• Critical Illness
• Hospital Indemnity
• Legal Program
• Identify Theft Protection
• Pet Discounts
• Pet Insurance
• Group Home and Auto Insurance
• EAP
• Short Term Disability
• Life Insurance
• Education Discounts
• 401k w/ matching
• Entertainment Discounts
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED