Lead Purchasing Officer

University of Ottawa • Ottawa, ON

1d • CA$76,104 - CA$96,135 • Onsite

About The Position

Reporting to the Senior Manager, Procurement, the incumbent supports all purchasing requests of goods and services for business units, in compliance with all relevant policies in order to support academic and research activities. Acts as a resource person for members of the faculty or service regarding procurement processes. Responsible for the timely purchasing of goods and services of the business unit, up to $100K. Oversee cost effectiveness, quality, expenses eligibility and compliance with policies and procedures. Facilitates all contracts and supplier relations management in collaboration with Finance and Procurement Services.

Requirements

• Supply Chain Management Diploma, Certification, or minimum of three (3) years of demonstrated experience in a similar role.
• Minimum of three (3) years of experience in customer service.
• Knowledge of procurement principles and practices.
• Knowledge of University procurement policies and procedures, and of procurement legislation.
• Knowledge of tax and customs legislation and regulations.
• Ability to work under pressure and adapt to shifting priorities.
• Experience interpreting, explaining, and applying policies and regulations.
• Excellent communication, interpersonal and customer service skills.
• Experience using computer systems and software.
• Bilingualism – English and French (oral and written).

Nice To Haves

• Experience purchasing supplies and scientific equipment an asset.
• Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset.
• Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset.

Responsibilities

• Administer and manage all the steps to approve requisitions and purchase orders up to $100K for their unit, validating the sourcing process, the financial information, the shipping, and payment terms, determining the best use of public funds. Make final recommendations on the vendor, pricing, conditions, warranties, deliveries in compliance with Policy 36 approval authority schedule and granting agencies rules and regulations.
• Control, analyze and approve derogations up to $100K for their unit to proactively ensure fair, responsible, and transparent procurement process. Accountable to monitor, review and approve requests for transgressions up to $100K. Collaborate with Procurement and Finance as required to develop proactive processes to prevent deviations from the procurement process.
• Engage with clients to plan and understand business requirements, Develop, recommend and implement strategic procurement plans in collaboration with Supply Chain and Procurement sectors, offering consistent and optimal service level.
• Verify, reconcile, and approve supplier invoices in accordance with established policies and procedures. Follows up with purchasing irregularities, such as items or deliverable missing when products are received upon delivery, damaged merchandise, and incorrectly applied taxes.
• Assist with the onboarding of new administrative personnel to guide and assist with procurement requirements.

Benefits

• The University of Ottawa embraces diversity and inclusion in the workplace.
• We are passionate about our people and committed to employment equity.
• We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.
• The University is committed to creating and maintaining an accessible, barrier-free work environment.
• The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree