Lead Project Coordinator (Mission Critical/Data Center)

WSP • Tempe, AZ

6d • Onsite

About The Position

WSP Data Center CoE is seeking a Lead Project Coordinator for its Tempe, Arizona office. The role supports the Project Manager and project teams with administrative duties throughout the project lifecycle. The coordinator proactively helps move projects forward, improves communication among the project team and client, and promotes and facilitates project integration.

Requirements

• High school diploma or GED.
• At least 7 years of experience.
• Deadline-oriented, with the ability to track, maintain, and meet multiple concurrent deadlines.
• Excellent verbal and written communication and problem-solving skills.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong computer and typing skills.
• Self-motivated and flexible in taking on new tasks and assisting teams.
• Willingness and eagerness to learn.

Nice To Haves

• Familiarity with Bluebeam.
• Familiarity with Smartsheet.
• Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box.

Responsibilities

• Coordinate with the project team during the proposal process to help meet deadlines and complete reviews.
• Support the Project Manager with internal communications and follow-up.
• Maintain the project calendar, including deliverables and quality-control deadlines, and publish it to the project team.
• Assist with scheduling internal team meetings, project kickoffs, design reviews, and other meetings.
• Assist in reviewing project financial reports and communicating issues to the project team.
• Create and maintain project Smartsheets and document storage.
• Assist with tracking invoices and project payments.
• Assist the Project Manager in reviewing deliverables against project deadlines.
• Help ensure projects meet internal compliance requirements.
• Receive, file, distribute, process, and track due dates for RFIs, submittals, and responses, and assist with responses.
• Provide support editing and formatting specifications.
• Assist in preparing materials required for project pursuits.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department, and team meetings; take and distribute meeting notes internally and externally as required.
• Assist in generating project financial management reports.
• Track scope changes and update project budgets accordingly.
• Create and maintain project document storage within the standard project directory structure.

Benefits

• Medical, dental, and vision coverage.
• Disability and life coverage.
• Retirement savings.
• Paid sick leave.
• Paid vacation or other personal time.
• Paid parental leave.
• Paid time off for bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED